Vital Records Registrar

Maricopa County • Glendale, AZ

4d • Onsite

About The Position

As a Vital Records Registrar, you will register, correct, and amend vital records and issue certified copies of birth and death certificates while providing guidance to partners and stakeholders, maintaining security, assuring surveillance of public health mortality threats, adhering to financial guidelines, and complying with Arizona State Statutes, administrative codes, and federal requirements.

On-The-Spot Hiring Event
The Maricopa County Public Health Department is hosting an in-person hiring event on Tuesday, May 12th, from 1:00 PM – 5:00 PM . Join us at the Maricopa County Public Health Clinic, located at 1645 E Roosevelt, Phoenix, AZ 85016 .
Selected candidates will be invited to attend on-site interviews. Please note that not all applicants will be scheduled to participate in the event. If invited, bring your resume and be prepared to interview for a career opportunity with Maricopa County!

About Us
Come work for Maricopa County Department of Public Health , the 3rd largest health jurisdiction in the U.S.! MCDPH’s mission is to increase the quality of life for our residents by collaborating with the community to develop and implement strategies, programs, and services addressing the emerging and changing needs of public health. We aim to serve Maricopa County residents with a focus on impact and a data-driven approach to our work. We value our staff's unique skills and differences, as well as the varied experiences and disciplines we represent. Together, we are working towards our vision of creating a healthy, thriving Maricopa County for all.

Requirements

• Two years of office, administrative, or clerical experience.
• High school diploma or GED.
• Must possess or have the ability to obtain a valid Arizona driver's license by the time of hire.
• Must secure and maintain an Arizona Department of Public Safety Level 1 Fingerprint Clearance Card and complete a background check.
• Within one month of hire, all employees will be required to provide evidence of immunity or receive immunizations for vaccine-preventable illnesses for any position within the Maricopa County Department of Public Health; required immunizations include MMR (measles, mumps, rubella), Tdap (whooping cough and diphtheria), Varicella (chickenpox), and annual Influenza; some positions require a Hepatitis B vaccine and/or a Tuberculosis test.

Nice To Haves

• Post-secondary education may substitute for the experience requirement on a year-for-year basis.
• Three or more years of office, administrative, or clerical experience.
• Experience working with U.S. vital records/registration.
• Experience working with medical records or in a health-related field, including mortuary science.
• Certification as a Public Health or Community Health Worker from an accredited college, or currently enrolled in a Public Health or Community Health Worker program, and eligible to receive certification within six months of hire.

Responsibilities

• Register, correct, and amend vital records.
• Issue certified copies of birth and death certificates.
• Provide guidance to partners and stakeholders.
• Maintain security of vital records.
• Assure surveillance of public health mortality threats.
• Adhere to financial guidelines.
• Comply with Arizona State Statutes, administrative codes, and federal requirements.
• Register live birth, still birth, foundling, death, and fetal death certificates.
• Apply appropriate Arizona Revised Statutes, Arizona Administrative Codes, policies, and procedures.
• Review and process administrative orders or court orders for vital records amendments.
• Enter related data into appropriate databases.
• Validate identification and evidentiary documents.
• Maintain 100% data and identity security of all submissions.
• Witness, notarize, and/or process hospital and funeral home correction letters, customer affidavits, court orders, and voluntary acknowledgments of paternity.
• Address customer inquiries received in person, telephonically, and via the web.
• Provide daily activity reports of all vital registration activity to management.
• Maintain, reconcile, and update funeral home charge accounts, financial invoices, and accept various payment tenders for services rendered.
• Balance the cash drawer and reconcile paperwork on a daily basis.
• Provide consultation and training to funeral homes, birthing facilities, public partners, and stakeholders regarding the vital registration process.
• Coordinate with the Arizona Department of Health Services to resolve vital registration issues.
• Adhere to secure data records retention policies.
• Maintain strict compliance with the management and recording of all vital records data.

Benefits

• Tuition reimbursement
• Exceptional work-life balance
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits, including access to our on-site center Maricopa County Kids Club
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including an incentive
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 12% monthly contribution rate that includes a 100% employer match on Day 1

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED