Visiting Student Program Manager

Brown University • Providence, RI

4d • Hybrid

About The Position

The Visiting Student Program Manager leads and manages the visiting medical student and away rotation programs. The role oversees the full lifecycle of the visiting student and away rotation process, including applications, fees, compliance, institutional policies, and AAMC requirements, and works closely with hospital-based departments on enrollment management. The position serves as the primary system administrator and subject matter expert for the AAMC VSLO application portal and is responsible for clinical training agreements for the Warren Alpert Medical School. As a member of the Records and Registration team, the position also supports other critical record operations across multiple medical administrative systems.

Requirements

• Bachelor’s degree and a minimum of 3 years of experience, preferably in an academic environment, or an equivalent combination of education and experience.
• Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint, and Google Suite.
• Excellent communication, organizational, and interpersonal skills, with the ability to maintain confidentiality.
• Ability to work in multiple systems, manage complex processes, and solve problems effectively.
• Strong organization, interpersonal, and customer service skills.
• Ability to perform duties efficiently and accurately with minimal supervision, prioritize work, multitask, and adjust to changing priorities and deadlines.
• Professionalism, focus, and follow-through while managing competing priorities and maintaining accuracy.
• Criminal background and education checks are required.

Nice To Haves

• Demonstrated experience working with multiple systems or administrative databases and using general reporting.
• Experience in an academic environment.

Responsibilities

• Lead and manage the visiting medical student and away rotation programs.
• Oversee the full lifecycle of visiting student and away rotation processes, including applications, fees, compliance, institutional policies, and AAMC requirements.
• Work with hospital-based departments on enrollment management.
• Serve as the primary system administrator and subject matter expert for the AAMC VSLO application portal.
• Manage clinical training agreements for the Warren Alpert Medical School.
• Reinforce other critical record operations across multiple medical administrative systems.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager