V101- Virtual Executive Administrative Coordinator I

Job Duck

2d • $1,060 - $1,150 • Remote

About The Position

We are seeking a highly organized and proactive Virtual Executive Administrative Coordinator to support a senior leader by taking full ownership of daily administrative and personal coordination needs. In this role, you will serve as a trusted gatekeeper, managing calendars, triaging communications, and ensuring priorities are handled with precision and discretion. Your work will directly impact efficiency, focus, and follow-through across both professional and personal commitments. This role is ideal for someone who thrives on anticipation, enjoys problem-solving, and takes pride in keeping complex schedules running smoothly. You will work in a dynamic environment where attention to detail and adaptability make a meaningful difference every day.

Requirements

• This is a full-time, dedicated Executive Assistant role
• Time zone alignment required with EST business hours
• English proficiency required
• Expected call volume is approximately 10 calls per day
• Role includes both professional and personal administrative support
• Minimum of 1 year of experience as an executive assistant, or in administrative support roles.
• Strong calendar management and scheduling expertise
• Advanced email triage and professional written communication
• Detail-oriented with exceptional organizational skills
• Proactive mindset with the ability to anticipate needs
• Adaptable and comfortable managing shifting priorities
• Strong problem-solving and decision-making skills
• Ability to act as a gatekeeper with sound judgment and discretion
• Comfortable handling both business and personal tasks

Nice To Haves

• Prior experience supporting an executive or business owner is strongly preferred

Responsibilities

• Handle personal and household administrative tasks, including scheduling dry cleaning, grocery pickups, and other errands.
• Provide comprehensive calendar management, coordinating professional, family, and personal appointments and commitments.
• Respond to race series communications and coordinate related orders and logistics.
• Track marketing activities, orders, shipments, and follow-ups to ensure timely completion.
• Support marketing initiatives by managing referral partner lists, coordinating mailings and launches, and arranging shipments of books, coffee mugs, and other promotional materials.
• Manage firm and family travel arrangements, including flights, accommodations, car rentals, and related logistics.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed