Virtual Assistant (Remote Contractor)

Contractor Staffing Source

3d•Remote

About The Position

Contractor Staffing Source is seeking a highly organized, detail-oriented Virtual Assistant to provide administrative, research, and operational support to our Team Building Specialist. This role focuses on preparing the Team Building Specialist for weekly client meetings by organizing client information, reviewing meeting notes, researching client businesses, and using AI tools to create structured meeting agendas, discussion points, summaries, and follow-up items. The ideal candidate enjoys using technology, including AI tools, to organize information, identify key insights, and create systems that help leaders have more productive client conversations. This is a remote independent contractor position. The contractor engagement is managed and paid through Upwork. Candidates must have a reliable internet connection, a professional remote work environment, and the ability to work independently while maintaining consistent communication.

Requirements

Previous experience as a Virtual Assistant, Administrative Assistant, Executive Assistant, or similar role
Strong written and verbal English communication skills
Excellent organization and attention to detail
Comfortable using AI tools such as ChatGPT or similar technology
Ability to summarize large amounts of information and identify key insights
Strong research skills and ability to learn about different businesses quickly
Experience managing documents, spreadsheets, calendars, and digital systems
Ability to create clear agendas, summaries, and professional written materials
Ability to manage multiple priorities and meet deadlines independently
Reliable internet connection and professional remote work environment

Nice To Haves

Interest in helping businesses improve team organization and operations

Responsibilities

Review sales meeting notes, discovery calls, client orientation materials, onboarding information, and internal documentation
Research client companies, including reviewing websites and available business information
Use AI tools such as ChatGPT or similar platforms to organize and summarize information
Create weekly meeting preparation documents, agendas, discussion points, and follow-up items
Identify important topics, potential challenges, and questions for client meetings
Transform raw notes and information into clear, actionable insights
Maintain organized client files, meeting notes, and tracking documents
Track action items, commitments, and follow-up opportunities
Support workflow improvements and systems for collecting and organizing client information
Provide administrative and communication support as needed