Video Production Coordinator

Palo Alto Networks • Office - USA - CA - Headquarters, CA

2d • $100,600 - $162,800 • Onsite

About The Position

Palo Alto Networks is seeking an experienced Video Production Coordinator with an AI-first mindset to serve as the operational backbone of its fast-paced video team. The coordinator owns on-site shoot logistics and drives downstream video execution using modern project management software, with Asana preferred. This on-site role runs production days, guides executive and on-camera talent, optimizes workflows, and supports creative production from project intake through final delivery.

The coordinator leads shoot-day logistics, including schedules, studio and location setups, gear, and call sheets. They manage video-specific workflows after project requests are converted into templates, adapting tasks to reflect realistic video timelines and dependencies. The role also tracks project status, reports milestones and roadblocks in cross-functional meetings, and collaborates closely with the Creative Operations Manager and creative and marketing partners. The coordinator applies AI tools and workflow automation to reduce administrative friction and helps ensure assets meet brand standards and are properly delivered and archived across storage and distribution platforms.

Requirements

• At least 5 years of experience in video production coordination, broadcast, or creative agency environments.
• Demonstrated experience leading live shoot logistics, managing studio setups, and working confidently with internal clients, external vendors, and executive-level on-camera talent.
• Comprehensive knowledge of video production ecosystems, technical timelines, and task dependencies.
• Hands-on experience using enterprise project management platforms.
• Exceptional verbal and written communication skills, including the ability to articulate project status, flag roadblocks, and drive alignment in cross-functional prioritization meetings.
• An early-adopter orientation toward using modern AI tools and simple automations to streamline administrative workflows and improve operational speed.
• High attention to detail and a proactive, solution-oriented approach to changing priorities and tight deadlines.

Nice To Haves

• Direct experience with Asana; adaptability and mastery of project management workflows are also valued.
• Working knowledge of video codecs, media management, Adobe Creative Cloud applications such as Premiere Pro and After Effects, and MAM/review platforms such as Iconik.

Responsibilities

• Lead day-of logistics for on-site video shoots, including master schedules, studio and location setups, gear preparation, and call sheets.
• Serve as the primary on-site lead for on-camera talent, executives, and internal stakeholders, providing support from preparation and briefing through wrap.
• Customize and adapt templatized video project workflows in the primary project management tool to align tasks with realistic project scope, video timelines, and dependencies.
• Track video project progress and maintain accurate status documentation.
• Report project milestones, timelines, and potential roadblocks during cross-functional prioritization meetings, coordinating with the Creative Operations Manager to keep deliverables on schedule.
• Use AI tools and workflow automations to reduce administrative friction and scale team output.
• Collaborate with creative operations, writers, editors, motion designers, illustrators, and product marketing teams to align assets, gather mandates, and maintain production momentum.
• Ensure produced assets adhere to brand guidelines.
• Manage content delivery and archiving across storage and distribution platforms such as Iconik, YouTube, and Brightcove.

Benefits

• Compensation may include restricted stock units and a bonus.
• Employee benefits are referenced in the posting, but specific benefits are not listed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed