Veteran Fellow - IT/Clerk

King County•Seattle, WA

5d•Hybrid

About The Position

The King County Council Administration is seeking an experienced and motivated veteran or active-duty service member of the National Guard or any reserve component of the U.S. military, with a passion for service to provide excellent administrative, project management, and customer service skills to the Council’s Operations team and the citizens of King County. This role involves assisting the Operations Group and Clerk’s Office, learning about the operations, practices, and procedures of the Council, and gaining experience working with elected officials and senior managers. The fellow will handle office tasks, provide assistance via phone, mail, and e-mail, order supplies, manage inventory, and assist the Legislative Records Manager with public record requests and archiving records. Ideal candidates are professional, polite, attentive, accurate, and willing to meet challenges directly. Applying equity and social justice principles is a daily responsibility.

Requirements

Experience providing administrative and project management support.
Proficient skills in Microsoft 365 suite of products, including: Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
Experience with records management, in particular digital records, and the Public Records Act (PRA).
Experience accessing network drives, moving files across and between platforms and from network drives to cloud-based storage.
Experience preparing, formatting, proofreading, and editing documents including confidential correspondence and files.
Ability to provide excellent customer service, both orally and in writing.
Ability to work well independently and as part of a team.
Demonstrated ability to evaluate and manage competing demands and ensure team needs are met.
Ability to prioritize tasks while meeting critical deadlines and maintaining accuracy of work.
Capable of working independently in a busy work environment.
Ability to take initiative to problem solve, exercise good judgment, and accept personal responsibility for work.
Must be a veteran or active-duty service member of the National Guard or any reserve component of the U.S. military.
Acceptable proof of identity and authorization to work in the United States are required by federal immigration law.

Nice To Haves

Passion for service.
Multi-tasker with excellent communication skills and an upbeat attitude.
Professional, polite, and attentive.
Willing to meet each challenge directly.

Responsibilities

Perform administrative duties including scheduling appointments, responding to office-related inquiries, and composing/preparing documents and correspondence.
Organize distribution of office supplies, and route/distribute all mail for the legislative branch.
Receive and unload delivery items and acknowledge receipt of goods and services.
Coordinate various Council facility-related requests.
Order, purchase, and track office supplies and equipment, and conduct regular physical inventory.
Compose, draft, format, and edit documents and correspondence, and prepare/proofread documents and electronic files.
Assist the Council with records management and responses to Public Records Act requests.
Provide administrative support to the Council Operations Team.
Assist with maintaining accurate electronic and paper records according to State and County records retention schedules.
Implement project(s) of varying complexity and size in assigned functional area.
Assist Council’s IT in managing data, moving records and files out of shared drives and into cloud storage (Teams/SharePoint).
Manage and process public record requests in consultation with the Legislative Records Manager.
Identify, track, and work with others to resolve project issues.
Maintain project notes, databases, and communicate project status.
Develop business writing, editing, communication, and collaboration skills in a government setting.
Utilize basic file structure within the County’s records management system.
Learn King County Council’s policies, practices, and procedures.
Attain experience working with and for elected officials and senior managers.
Perform other duties as assigned.
Special projects may be added based on the individual’s interests.

Benefits

Medical, dental, and vision coverage (King County pays 100% of premiums for eligible employees and family members).
Life and disability insurance (basic coverage provided with option to purchase additional).
Pension plan through the Washington State Department of Retirement Systems (Note: This term-limited position is less than 17 months and therefore not eligible for participation).
457(b) deferred-compensation plan.
Transportation program and ORCA transit pass.
12 paid holidays each year plus two personal holidays.
Generous vacation and paid sick leave.
Paid parental, family and medical, and volunteer leaves.
Flexible Spending Account.
Wellness programs.
Onsite activity centers.
Employee Giving Program.
Employee assistance programs.
Flexible schedules and telecommuting options, depending on position.
Training and career development programs.
Individual Development Plan to delineate, regularly discuss, and jointly shape the participant’s fellowship experience.
Monthly group meetings with other Veteran Fellows.
Encouragement to participate in King County’s Veterans and Military Affinity Group.
Encouragement to participate in King County’s Mentorship Program.
One-on-one coaching from the Vets 4 HIRE Program Manager.