Vendor Recruitment Specialist

Scopes Facility Services, Inc•Alpharetta, GA

7d•$28 - $32•Remote

About The Position

Scopes Facility Services LLC is seeking a proactive, results-driven Vendor Recruitment Specialist to identify, recruit, and develop a network of qualified vendors and subcontractors for commercial floor care and landscaping services across multiple geographic markets. The role sources service providers, builds relationships with local and regional contractors, evaluates service capabilities and pricing, and coordinates vendor onboarding and compliance. The specialist works with operations, account management, and compliance teams to ensure adequate subcontractor coverage, competitive pricing, and consistent service delivery. This is a full-time remote position with occasional travel as needed. Performance is evaluated using recruitment and vendor-network outcomes, including qualified prospects contacted, vendors recruited and approved, sourcing timelines, onboarding completion, market coverage, pricing competitiveness, record accuracy, and responsiveness to internal sourcing requests. Duties may change based on business needs.

Requirements

Two or more years of experience in vendor recruitment, subcontractor sourcing, procurement, staffing, business development, vendor management, or a similar role is preferred.
Demonstrated ability to conduct outbound prospecting, make cold calls, send outreach emails, and develop business relationships.
Strong verbal and written communication, negotiation, and relationship-building skills.
Ability to evaluate vendor proposals, compare pricing, and identify service and coverage gaps.
Strong organizational skills and ability to manage a high volume of prospects and follow-up activities.
Proficiency with Microsoft Office, Google Workspace, CRM platforms, spreadsheets, and vendor management systems.
Ability to work independently in a remote environment and collaborate effectively with cross-functional teams.
High school diploma or equivalent required.

Nice To Haves

Experience recruiting contractors or service providers in commercial cleaning, floor care, landscaping, facilities maintenance, property services, or related industries is strongly preferred.
Additional education in business, procurement, or operations is a plus.

Responsibilities

Identify and recruit vendors and subcontractors for commercial floor care and landscaping services in assigned markets.
Build and maintain a prospect pipeline through online research, directories, associations, referrals, networking, calls, and emails.
Conduct high-volume outreach to assess provider interest, availability, capabilities, geographic coverage, and willingness to meet requirements.
Build relationships with local contractors, independent service providers, and regional vendors.
Recruit providers for floor stripping and waxing, floor scrubbing and polishing, carpet cleaning, hard-surface floor maintenance, landscape maintenance, mowing, edging, seasonal cleanups, and related grounds services.
Expand the subcontractor network where additional coverage, backup providers, or specialized services are needed.
Prequalify subcontractors based on experience, capabilities, staffing, equipment, coverage, references, and ability to meet client requirements.
Obtain and evaluate pricing proposals, service rates, and estimates to support competitive and profitable client pricing.
Assess prospective providers' responsiveness, professionalism, reliability, scheduling, and quality capabilities.
Coordinate with operations and compliance to verify business documents, insurance certificates, licenses, and other qualifications before assigning work.
Escalate service, pricing, insurance, or qualification concerns to the appropriate department.
Coordinate vendor onboarding, including collection of business information, service agreements, tax documentation, insurance certificates, and compliance materials.
Work with compliance to confirm vendors meet company and client requirements before approval.
Coordinate subcontractor agreement execution and communicate onboarding requirements, service expectations, work-order procedures, and billing processes.
Maintain accurate vendor contact details, capabilities, pricing, coverage areas, and recruitment status in company systems.
Follow up on incomplete onboarding requirements and help qualified prospects reach approved vendor status.
Review operational needs and identify markets requiring additional subcontractors.
Collaborate with operations and account management to prioritize recruitment based on new business, client requirements, service gaps, and vendor performance issues.
Develop backup vendor coverage and identify providers for new client locations, special projects, seasonal needs, and expanded services.
Support vendor rate comparisons and provide market feedback on availability, pricing, and service capacity.
Track outreach, prospect pipelines, qualification progress, onboarding completion, and approved vendor counts.
Maintain organized records of communications, proposals, follow-ups, and recruitment outcomes.
Report on recruitment performance, market coverage gaps, and sourcing challenges.
Maintain professional relationships with prospective and existing subcontractors and identify replacement providers when needed.