Vendor Management Accountant

State of Indiana•Indianapolis, IN

1d•Onsite

About The Position

The Vendor Management Accountant processes vendor forms and KidTraks User Agreements for new DCS vendors and existing vendors requesting address or bank account updates. Accurate and timely processing supports successful service referrals and payments. The role also manages calls and inquiries through the toll-free vendor line. The Vendor Accountant works with DCS staff, vendors, and partner state agencies to support referral and payment operations and provide consistent, accurate information. The position is based at the central DCS offices in the Indiana Government Center in Indianapolis, Indiana. A degree is not required. The role may be used in a supervisory capacity based on agency needs.

Requirements

Thorough knowledge of theories, principles, and practices of public accounting.
Thorough knowledge of federal and state accounting laws, policies, and procedures.
Thorough knowledge of agency organization and function.
Thorough knowledge of automated accounting systems.
Ability to solve relatively complex accounting and budgeting problems.
Ability to develop accounting methods and procedures to meet agency needs.
Ability to assist in budget preparation.
Ability to prepare and interpret financial statements and reports.
Ability to reconcile discrepancies in accounts.
Ability to develop effective work relationships.
Effective communication skills.
Ability to perform essential functions with or without reasonable accommodation.

Nice To Haves

Ability to communicate effectively with members of the DCS vendor community and DCS staff.
Ability to learn and use DCS computer systems, including KidTraks, Casebook, PeopleSoft, and Microsoft Office (Word, Excel, Outlook, and Copilot).
Ability to develop and maintain effective working relationships.
Ability to work under pressure while demonstrating diplomacy, tact, and courtesy.

Responsibilities

Process Vendor Forms and KidTraks User Agreements for DCS contracted providers, non-contracted vendors, licensed foster parents, kinship placements, and adoptive parents.
Manage incoming calls and inquiries through the toll-free vendor line.
Research inquiries in KidTraks, PeopleSoft, and Casebook and work to resolve vendor, invoicing, and payment issues.
Coordinate with DCS field staff, services and program teams, the KidTraks technical team, the Central Eligibility Unit, the Indiana Comptroller's Office, and others as needed; communicate findings clearly and effectively.
Advise the supervisor of the status of all accounts.
Assist management in preparing agency or program-area budget requests.
Develop and recommend new accounting methods and procedures for the position's area of responsibility.
Advise program staff on accounting matters related to specific program funding.
Assist in developing and maintaining general policies for a fiscal program.
Coordinate use of the computerized accounting system for the program area.
Certify the accuracy of financial records and accounts.
Analyze and interpret financial statements and reports.
Control the flow of appropriated funds.
Reconcile complex discrepancies between accounts.
Interact with and respond to state and federal audit representatives.
Make necessary adjustments to close books.
Perform other duties, responsibilities, and activities as assigned.

Benefits

Three medical plan options, including prescription coverage, plus vision and dental plans.
Wellness Rewards Program with gift card rewards for completing wellness activities.
Health savings account with a bi-weekly state contribution.
Deferred compensation 457(b) account with employer match.
Two fully funded pension plan options.
Leave policies including 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers.
Up to 15 hours of paid community service leave.
Combined 180 hours of paid vacation, personal, and sick leave.
12 paid holidays, or 14 in election years.
Education Reimbursement Program.
Group life insurance.
Referral Bonus program.
Employee assistance program with covered behavioral health visits.
Qualified employer for the Public Service Loan Forgiveness Program.
Free parking for most positions.
Free LinkedIn Learning access.