Vendor Coordinator

JLL • Salt Lake City, UT

4d • $45,000 - $66,000 • Remote

About The Position

The IFS Vendor Coordinator oversees vendor compliance, communication, and development; approves invoices; and works closely with the Operations Manager to support facility activities. The role serves as the first point of contact for internal and external customers seeking support and information about third-party services. This position is remote in the Salt Lake City, Utah area.

Requirements

• At least 2 years of experience with facility or property administration.
• At least 2 years of facilities or commercial real estate experience in an administrative capacity.
• Superior customer service skills and orientation.
• Ability to maintain professionalism under stressful situations.
• Ability to plan and manage work under time constraints.
• Ability to multitask and work without direct supervision.
• Proficiency in Microsoft Office.
• Strong written, verbal, and interpersonal skills.
• Strong organizational skills and a collaborative style.
• Must be authorized to work in the United States without visa sponsorship.

Nice To Haves

• Associate degree in facilities management, building, business, or a related field.
• Familiarity with Corrigo CMMS.

Responsibilities

• Oversee and complete day-to-day work orders, providing status updates through the work order system.
• Assist with problems related to building services and property management.
• Serve as the vendor’s first point of contact and build strong working relationships with new and existing vendors.
• Work with vendors to identify and correct service concerns.
• Set up vendors and adjust their status in accounting systems, when needed, and research invoices from vendors not yet in the system.
• Monitor, analyze, and report vendor performance and results, including cost, lead time, issues, and complaints.
• Assist with budget requests, analysis, and reporting.
• Receive and dispatch work requests to technical staff, vendors, or other service providers.
• Manage multiple demands and priorities effectively and adapt quickly to change.
• Continuously improve processes and systems to support client satisfaction.
• Perform other duties as assigned.

Benefits

• 401(k) plan with matching company contributions
• Comprehensive medical, dental, and vision care
• Paid parental leave at 100% of salary
• Paid time off and company holidays
• Early access to earned wages through Daily Pay
• Supportive culture and benefits prioritizing mental, physical, and emotional health

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed