Vendor Contract Auditor

City of New York•New York City, NY

About The Position

The Department of Citywide Administrative Services (DCAS) is responsible for making city government work for all New Yorkers. DCAS manages New York City’s most iconic courthouses and municipal buildings, and purchases over $1 billion annually in goods and services for more than 80 City agencies. DCAS's Audit & Compliance Services (ACS) consists of several units, including Vendor Contract Audit. ACS assists management with identifying and prioritizing areas or processes of DCAS Lines of Service (LOS) that require attention or have concerning risk factors. ACS provides audit/review and consulting services by understanding existing processes and procedures, performing tests of controls, and providing recommendations for improvement. ACS is also tasked with coordinating external audit activities, preparing various reports for the Comptroller and DOI, auditing specific programs, and conducting audits of DCAS’s fourteen (14) lines of services processes, invoice, and approval process. With regards to citywide procurement, DCAS processes orders for goods and services worth over $1.5 billion for over 100 NYC agencies. DCAS ensures contracted vendors comply with contract stipulations, terms, conditions, agreed-upon prices, and specifications. ACS's consulting services and audit work add value by controlling risk management, improving performance quality, efficiency, and cost recovery; reducing errors and costs; developing policy and procedures; increasing regulatory compliance; and enhancing management communications and clarity.

Requirements

Only those on the Staff Analyst list, Exam 3116 or permanent incumbents are eligible to apply.
A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or
A baccalaureate degree from an accredited college and two years of satisfactory full-time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.
An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above.
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above.
A combination of education and/or experience equivalent to "1", "2", "3", or "4" above.
College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience.
All candidates must have a high school diploma.

Responsibilities

Conduct and perform reviews/audits and analyze reimbursement claims.
Conduct field/site visits to ensure compliance with Local laws/regulations, Comptroller’s Directives and any other City mandate.
Under supervisory direction, conduct detailed fiscal/operational and financial audit reviews to evaluate systems of internal control effectiveness.
Review invoices, Certified Payroll reports, Timesheets, Insurance documents, and MOUs etc.
Prepare audit findings detailing the tests performed and supported by audit work papers.
Prepare preliminary draft audit report capturing the audit objectives, scope, methodology and all findings for supervisory review and approval.
Perform tests of controls to verify whether controls are working as designed in compliance with Governmental Auditing Standards (GAGAS) and IIA Standards.
Provide findings and recommendations to improve processes and controls.
Conduct follow-ups to ensure that corrective action plan initiatives related to internal and external audits are implemented.
Manage the Agencywide compliance through ACS’ annual risk assessment process, which includes identifying and prioritizing areas or processes that require attention.
Participate and hold meetings to conduct surveys, present audit findings and write up meeting minutes.