Vendor Authentication Administrator

University of Iowa•Iowa City, IA

3d•Onsite

About The Position

Join the University of Iowa Accounts Payable Department as a Vendor Authentication Administrator in a high-impact role supporting vendor onboarding, authentication, and fraud prevention. You will review new vendor requests, verify legitimacy, and manage ACH banking changes, Admin eSupplier access, vendor mergers, and bankruptcy processes with strong judgment and attention to detail. This lead role also supports 1099 processes, payment verifications, failed payment reviews, and vendor file maintenance to improve accuracy and reduce duplicate records. You will serve as a key resource for vendor team processes, collaborate with internal and external partners, and make a meaningful impact through analytical work, process improvement, and customer support. This position is not eligible for University sponsorship for employment authorization.

Requirements

Bachelor’s degree in accounting or a related field, or equivalent combination of education and experience.
Experience (typically 6 months) in Accounting, Vendor Management, and/or fraud analysis.
Must be proficient in computer software applications such as Microsoft Office, including Excel and Word.
Excellent written and verbal communication skills.
Good organizational and analytical/statistical skills with the ability to meet deadlines and multitask.
Excellent project management skills.

Nice To Haves

Knowledge of automated accounting systems.
Extensive experience in managing vendor information and conducting thorough analyses to assess validity and identify potential indicators of fraud.
Familiarity with University systems such as PeopleSoft, APPO, ePro and ProTrav.
Knowledge of University business processes and procedures.

Responsibilities

Manage assessment of risk analysis for vendors that are new to the University to ensure legitimacy.
Manage vendor record updates associated with merger acquisitions
Maintain and develop new reporting to monitor and thoroughly assess the legitimacy of new vendors.
Efficiently and accurately process daily purchasing and payment transactions associated with new vendor requests and vendor mergers and acquisitions.