Vendor and Quality Manager

M3USA

6d•Remote

About The Position

As a Vendor and Quality manager your role is to ensure consistent, high-quality service delivery across language services operations by effectively handling vendor management, overseeing quality assurance and its processes, and driving continuous improvement in workflows. The role focuses on expanding as well as maintaining strong vendor partnerships, enhancing operational efficiencies in line with ISO standards, and supporting compliance, while leveraging strong organizational, analytical, and communication skills to optimize performance and uphold quality standards.

Requirements

Bachelor’s degree in business administration, Linguistics, Quality Management, or a related field
A min. of 3+ years’ experience in vendor management, quality assurance, localization, or operations management
Strong understanding of QA methodologies and process improvement practices
Experience working with Market Research projects preferred
Familiarity with ISO 9001/17100 standards and compliance processes is an advantage
Excellent organizational and multitasking abilities
Strong analytical and problem-solving skills
Exceptional written and verbal communication skills
Ability to manage multiple priorities and deadlines
Strong attention to detail and quality standards
Proficiency in project management and reporting tools
Collaborative mindset with strong stakeholder management skills
Excellent knowledge of translation and transcriptions workflows and processes
Good understanding of Market Research localization projects
Experience in localization, translation, or language services industry
Knowledge of CAT tools and localization platforms
Experience with KPI tracking and performance reporting
Background in process optimization or operational excellence initiatives

Responsibilities

Oversee and manage the vendor pool to ensure optimal size, coverage, and capability aligned with business needs.
Ensure vendors possess the required skills and receive appropriate training on processes and tools.
Lead contract negotiations, including rates and scope of services, to maintain healthy margins and support scalable service delivery.
Manage end-to-end vendor lifecycle, including onboarding and offboarding processes.
Act as the primary escalation point for vendor-related issues, including performance concerns and disputes, ensuring timely and effective resolution.
Oversee quality assurance processes to ensure translations/transcriptions and deliverables meet client expectations and industry standards.
Develop, implement, and monitor quality control procedures and evaluation frameworks.
Conduct regular audits, reviews, and quality assessments to identify improvement opportunities.
Analyze existing workflows and operational processes to identify inefficiencies and optimization opportunities.
Develop and implement new procedures to improve productivity, reduce costs, and enhance service quality.
Support continuous improvement initiatives across departments.
Provide training and guidance to internal teams on quality standards, tools, workflows, and best practices.
Ensure teams remain informed about industry trends, technologies, and operational updates.
Create and maintain training documentation and quality guidelines.
Work closely with project managers, team leads, and cross-functional stakeholders to ensure smooth project execution.
Facilitate clear communication between vendors and internal teams.
Support client satisfaction through proactive issue management and service excellence.
Investigate and resolve quality-related or operational issues as per the processes.
Implement preventive and corrective measures to minimize recurring problems where applicable.
Escalate critical issues appropriately while maintaining professional communication.
Support the implementation, maintenance, and improvement of ISO processes.
Ensure operational procedures align with company ISO standards and compliance requirements.
Assist with audits, documentation, and compliance monitoring activities.