Vendor and Cash Application Specialist

Southwind•Mission, KS

17h•$50,000 - $55,000

About The Position

Southwind is seeking a Vendor and Cash Application Specialist to join its Finance & Accounting team. The role supports vendor operations, maintains accurate financial records, and ensures customer payments are applied correctly and on time. The specialist works with Accounts Receivable, Accounting, Sales, customers, vendors, and other internal teams to resolve discrepancies, improve processes, and keep financial operations organized and efficient.

Requirements

2–5 years of experience in Accounts Receivable, Accounts Payable, vendor management, or a related accounting function.
Proficiency in Microsoft Excel.
Strong analytical and problem-solving skills.
Excellent attention to detail and commitment to maintaining accurate financial records.
Strong written and verbal communication skills.
Excellent organization and time management skills.
Ability to manage competing priorities, meet deadlines, and work independently in a fast-paced environment.
Collaborative mindset and willingness to work cross-functionally to resolve issues and improve processes.

Nice To Haves

Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
Experience working with ERP systems such as NetSuite.
Familiarity with CRM platforms such as Salesforce.
Experience in a fast-paced or high-growth organization.
Knowledge of compliance requirements and internal control procedures.

Responsibilities

Respond professionally and promptly to vendor inquiries.
Maintain accurate vendor records, documentation, and account information.
Process vendor invoices and reconcile vendor statements.
Research and resolve discrepancies with vendors and internal teams.
Support vendor onboarding, account maintenance, and information updates.
Identify opportunities to improve workflows, documentation, and vendor processes.
Maintain compliant vendor records and meet established turnaround times.
Apply customer payments accurately to the appropriate invoices and accounts.
Reconcile payments received through checks, ACH, credit cards, and other electronic methods.
Research and resolve unidentified, unapplied, and misapplied payments.
Work with internal teams and customers to investigate payment discrepancies and determine resolutions.
Maintain accurate payment documentation and audit trails for transactions and account adjustments.
Assist with month-end close, cash reconciliations, and Accounts Receivable reporting.
Complete daily, weekly, and monthly payment application and resolution activities.