Cash Application Specialist

NWN Carousel•Exeter, CA

2d•Remote

About The Position

The Cash Application Specialist is responsible for the accurate and timely application, reconciliation, and analysis of customer payments across multiple business entities. This role supports the Accounts Receivable function by ensuring payments, remittances, adjustments, and denials are processed correctly while maintaining strong internal controls and collaborating closely with Billing and Collections teams.

Requirements

High School Diploma or GED required.
Equivalent combination of education, training, and relevant work experience will be considered.
1-3 years Cash Applications experience Required
Experience posting payments, reconciling accounts, and resolving payment issues.
Experience using accounting, billing, or ERP systems; NetSuite experience preferred.
Strong Microsoft Excel skills and experience working with financial data.
Experience working in a fast-paced environment and collaborating with Billing, Collections, and other teams; Salesforce and additional AR/AP experience preferred.
Knowledge of cash application, accounts receivable, and payment reconciliation processes.
Strong analytical and problem-solving skills with the ability to investigate payment variances.
Proficiency in Microsoft Excel, Word, and Outlook.
Ability to interpret remittance data and apply payments accurately.
Strong attention to detail and commitment to accuracy.
Effective verbal and written communication skills.
Strong interpersonal skills with the ability to collaborate across departments.
Ability to manage multiple priorities in a fast-paced environment.
High level of integrity, confidentiality, and professional conduct.
Ability to work independently while contributing effectively within a team environment.

Nice To Haves

NetSuite experience preferred.
Salesforce and additional AR/AP experience preferred.

Responsibilities

Accurately and timely apply customer payments and denials through manual and electronic posting methods.
Process and reconcile transactions across multiple subsidiaries and business entities.
Review, validate, and correct credits applied within the billing system.
Download, post, and reconcile remittance files from various payment sources.
Process and reconcile credit card and debit card transactions.
Post complex account adjustments and prepare journal entries in accordance with remittance documentation.
Perform daily reconciliation of all posted cash activity and account balances.
Research, resolve, and follow up on payment discrepancies, short pays, and overpayments.
Analyze payment trends and transaction data to identify and resolve posting issues.
Maintain established productivity, accuracy, and service-level standards.
Partner closely with Billing, Collections, and other Finance teams to resolve account issues.
Support continuous improvement initiatives and ensure compliance with internal controls and financial policies.
Assist with month-end closing activities related to cash application and accounts receivable.
Support system testing, process documentation, and workflow improvements.
Provide cross-functional support for Accounts Receivable and Accounts Payable activities as needed.
Performs other duties as assigned.
Complies with all policies and standards.