Cash Application Specialist

PORTER PIPE & SUPPLY•Addison, IL

12h•Onsite

About The Position

Porter Pipe & Supply is hiring a Cash Application Associate for its Finance team at its headquarters in Addison, Illinois. The role processes and applies customer payments, researches unapplied cash, resolves payment discrepancies, reconciles records, and maintains accurate financial documentation. It reports to the Accounts Receivable Manager and supports the company’s customer-service-focused culture. This is a full-time, fully onsite position, Monday through Friday. Standard hours begin at 8:00 AM and typically end around 6:00 PM.

Requirements

At least one year of experience in cash application, accounts receivable, or a related role.
Proficiency in Microsoft Office Suite, with an emphasis on Excel.
Solid mathematical aptitude.
High school diploma required.
Strong organizational, analytical, and problem-solving skills.
High level of accuracy and attention to detail.
Ability to prioritize multiple responsibilities, manage time effectively, and meet daily processing deadlines.
Strong written and verbal communication skills.
Ability to work independently and collaborate with internal teams.
Professionalism and strict confidentiality when handling financial information.

Nice To Haves

Associate degree in Finance or a related field preferred.

Responsibilities

Accurately process and apply customer payments to the appropriate accounts and invoices.
Process and record credit card payments accurately and promptly.
Review daily payment activity, including ACH, wire transfers, checks, and electronic payments.
Research and resolve unapplied cash, payment discrepancies, and unidentified transactions.
Reconcile payment records against bank deposits, remittance details, and accounts receivable balances.
Review remittance information to ensure payments are posted accurately and promptly.
Identify short payments, overpayments, duplicate payments, and other posting errors.
Assist with researching and resolving Billtrust errors to ensure accurate payment processing and cash application.
Assist with Billtrust integration and payment data transfers into the ERP system, troubleshooting errors and ensuring accurate transaction posting.
Maintain accurate cash application records and supporting documentation.
Collaborate with Accounts Receivable, Collections, Accounting, and other internal departments to resolve payment issues.
Monitor unapplied cash balances and help clear outstanding items promptly.
Follow established financial procedures, internal controls, and confidentiality requirements.
Meet daily processing deadlines while maintaining accuracy and productivity.
Identify opportunities to improve cash application processes and operational efficiency.
Perform other duties as assigned.