Vehicle Parts Clerk

PrimeFlight Aviation Services•Detroit, MI

9d•Onsite

About The Position

The Vehicle Parts Clerk is responsible for tracking and managing work orders via the company’s EBIS system for assigned shops. This role involves recording all completed work order information accurately in EBIS, supporting accounting in processing invoices for parts purchases, and receiving, analyzing, assigning, and updating/following up on work orders. The clerk will also monitor data quality, prepare reports for leadership, create and update PM schedules and asset information in EBIS, and train operational teams on the effective implementation of EBIS, SharePoint, and other systems. A key aspect of this role is ensuring all field work is captured, recorded, and correct on work orders, and operating effectively in a dynamic environment with frequent changes. The position requires interacting with all levels of the organization, customers, and vendors with integrity and professionalism, and fostering a collaborative team environment. The clerk must also attain company/personal measurable goals and objectives.

Requirements

Knowledge of parts, invoices and work orders
Excellent oral and written communication skills
Proficiency in Microsoft Word, Excel, Outlook and data entry systems
Strong organization and administration skills
Maintains a professional, friendly and positive disposition
Time management: the ability to organize and manage multiple priorities
General business knowledge
Commitment to company vision, mission, and values
Must type minimum of 40 WPM
Accurate data input
Must be able to maintain absolute confidentiality and discretion
High School Diploma or GED
1 to 2 years administrative office experience
1 to 2 years of data management experience
Weekend availability
Pre-employment drug screen and background check (including employment verification, MVR, and school verification)

Responsibilities

Track and manage work orders via company’s EBIS system for assigned shops
Record all work order information as completed into EBIS ensuring accuracy
Support accounting in processing invoices for all parts purchases
Receive, analyze, assign and update/follow up on work orders
Monitor data quality and make necessary updates
Use data to assist operational teams in managing parts, WO’s and PMs
Prepare reports for leadership and operational teams
Create PM schedules, new assets and parts into EBIS in a timely manner
Update PM documents/schedules and update existing asset information
Train operational teams on the understanding of data and effective implementation process of EBIS, SharePoint and other systems
Ensure all work performed by the field is captured, recorded and correct on work orders
Create reports from EBIS and other systems as needed
Operate effectively in an environment with frequent and sometimes stressful changes
Interact with all levels of the organization, customers, and vendors with a high level of integrity and professionalism
Strong team player to foster a collaborative team environment within the shop
Attain company/personal measurable goals and objectives to meet all position objectives
Effectively acquire, contribute and translate ideas into actions within the work group