Vehicle Department Administrator

MSX International • Irvine, CA

3d • $20 - $24 • Onsite

About The Position

MSX International is seeking a Vehicle Department Administrator to manage engineering fleet vehicles. This role involves coordinating vehicle distribution, maintaining accurate records in the vehicle management system, and ensuring timely vehicle orders and maintenance. The administrator will also handle vehicle loans, prepare vehicles for departmental uses, and support engineering events. Key responsibilities include data entry, reporting, and inventory management.

Requirements

• Recent college graduates with 6 months – 1 year analytical and reporting experience.
• BA/BS degree required.
• Excellent communication skills, comfortable with all management levels.
• Strong organizational, decision-making, and problem-solving skills.

Responsibilities

• Manage engineering fleet vehicles, including production, pre-production, and buy-back units.
• Coordinate and distribute vehicles and distributor plates.
• Ensure timely entry and check-in/out of vehicle information into the vehicle tracker.
• Maintain accurate records in the vehicle management system for pre-production, production, and buy-back vehicles.
• Submit and track vehicle orders until arrival at NHQ.
• Ensure up-to-date vehicle maintenance.
• Track, confirm repairs and returns of buy-back vehicles.
• Coordinate with the engineering garage vehicle repairs.
• Assist with internal and external vehicle loans, ensuring cleared motor vehicle records, valid loan agreements, and insurance placements are in place.
• Prepare and coordinate VIP/Executive vehicle loans.
• Vehicle preparation for departmental uses, such as marketing, media, and special events.
• Support engineering events including benchmarking and testing.
• Conduct routine and ad hoc data entry and reporting.
• Bi-weekly vehicle inventory reports (department vehicles and buybacks).
• Weekly owner's manual status reports.
• Monthly and annual governance and syndicated template updates.
• Monthly Quick Reference Guide (QRG) reviews and tracking.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level