Department Research Administrator

Universities of Wisconsin•Madison, WI

2d•Hybrid

About The Position

We are seeking a Department Research Administrator to provide proposal and award management support to designated engineering units. Core duties of this role include proposal development, award setup, award management and closeout. Additionally, this position will work with Principal Investigators (PIs), Key Personnel and research staff to develop nontechnical and budgetary proposal documents, ensuring accuracy and compliance with sponsor, state and university requirements, administrative management of awards, and closeout/ reporting. A successful candidate will be skilled in time management, attention to detail, and collaborative work, as well can adapt to varied workflows and department cultures. This position is part of the College of Engineering Research Services Team and reports directly to the Assistant Dean for Research Administration. The College of Engineering has 8 academic departments and over 30 centers that annually submit over 800 proposals resulting in approximately $140 million in awards and close to $130 million in research expenditures. Manages research administration activities from proposal preparation through closeout on behalf of a unit. Reviews and approves proposal submissions, contract negotiations, project setups, compliance, and/or financial reporting. Develops and oversees implementation of operations and strategic planning to ensure compliance with regulatory requirements within a school/college/division/unit.

Requirements

Professional experience in grant management/research administration at a university or research organization
Experience in cloud-based grant administration or financial computer systems.
Proficiency using Microsoft Word and Excel, or Google Suite

Nice To Haves

Experience applying fiscal and administrative rules, regulations and procedures for administering sponsored projects.
Experience with Workday ERP (Enterprise Resource Planning)
Demonstrated track record of working collaboratively with multiple groups/stakeholders.
Excellent organizational skills and attention to detail with a demonstrated ability to simultaneously execute multiple tasks while responding to multiple demands.
Demonstrated ability to work independently to solve problems.
Excellent oral and written communication skills

Responsibilities

Executes activities related to proposal submission, contract negotiation, and/or award setup on behalf of a unit
Executes activities related to financial compliance, audit, or reporting on behalf of a unit
Executes research administration operational policies and procedures including financial, administrative, staffing, and compliance on behalf of a unit
Reviews and approves programmatic transactions spanning the life-cycle of sponsored projects to ensure compliance with institutional and/or sponsor policies and procedures
Serves as a key resource to leadership and staff in the unit as well as a liaison to partners and stakeholders