Department Administrator

Baker Hughes • Lufkin, TX

4d

About The Position

As a Department Administrator, you will be supporting a wide range of administrative and operational activities across the functional area. You will be managing confidential records, coordinating logistics, preparing documentation, and ensuring smooth day‑to‑day operations. You will be contributing to efficient departmental workflows, supporting internal teams, and handling special projects with minimal supervision. Your role will be essential in maintaining organizational standards, enhancing productivity, and enabling seamless collaboration across multiple functions.

Requirements

• Have a High School Diploma or equivalent (some colleges preferred).
• Have 7+ years of general business experience.
• Have strong organizational, communication, and analytical skills.
• Have the ability to work under stringent deadlines.
• Have a commitment to customer service and teamwork.
• Have strong self‑motivation and the ability to work independently.
• Have advanced MS Office skills and familiarity with enterprise systems such as Oracle, Ariba, and HICX.

Responsibilities

• Providing advanced administrative support by managing a wide variety of tasks within the functional area.
• Utilizing expert computer skills with advanced MS Office knowledge and company‑specific databases.
• Applying broad departmental knowledge to support daily operations and ensure compliance with procedures.
• Organizing and prioritizing tasks to meet stringent deadlines and maintain workflow efficiency.
• Communicating effectively with internal teams, vendors, and customers.
• Supporting customer and vendor setups in HICX and Ariba.
• Creating, organizing, and digitizing documents for shared data across multiple functions.
• Coordinating gear school and site events and supporting community outreach initiatives.
• Managing indirect sourcing and site bills including Oracle and Ariba usage, invoice reconciliation, and goods receipt management.
• Supporting environmental tracking activities as needed.
• Maintaining local login and access for city and site systems.
• Coordinating visitor logistics including meeting rooms, meals, and accommodation.
• Handling office tasks such as filing, record maintenance, and transaction processing.
• Preparing reports, presentations, and correspondence as required.
• Following organizational procedures to complete tasks accurately and efficiently.
• Supporting functional logistics and assisting with special projects.
• Working independently with minimal supervision.

Benefits

• Working flexible hours — flexing the times when you work in the day to help you fit everything in and work when you are the most productive.
• Contemporary work‑life balance policies and wellbeing activities
• Comprehensive private medical care options
• Safety net of life insurance and disability programs
• Tailored financial programs
• Additional elected or voluntary benefits
• Health & welfare programs
• Thrift Plan (401k)

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED