PCI Vehicle Coordinator

WSP•Ft Worth, TX

3d•Remote

About The Position

WSP is seeking a Vehicle Coordinator for its Power Constructors, Inc. (PCI) sector. The position is associated with the Austin, Texas location and may be performed remotely from a mutually acceptable location. It may involve up to 100% travel, while the described travel requirement averages approximately 12 weeks per year and may vary according to project schedules and operational needs. The Vehicle Coordinator supports field personnel and company fleet operations by helping ensure vehicle compliance, equipment readiness, driver safety, and effective coordination with fleet, maintenance, shipping, and telematics providers. The role is a key liaison among field employees, fleet management, vendors, and company stakeholders, coordinating vehicle and resource assignments, maintenance, and operational support. It also supports field documentation, data collection, sample integrity, safety protocols, and continuous improvement in service delivery. The position requires organization, attention to detail, sound judgment, and the ability to handle multiple priorities. It includes occasional extended travel for field operations, vehicle deployments, training, and project-specific needs, as well as work in office settings and outdoor field locations under varying weather conditions.

Requirements

High school diploma, equivalent diploma, or demonstrated equivalent experience.
At least 5 years of relevant post-education experience in field services or technical site support.
Strong organizational, documentation, and recordkeeping skills.
Proficiency with Microsoft Office applications and computer-based systems.
Excellent verbal and written communication skills.
Ability to manage multiple projects and deadlines simultaneously.
Strong attention to detail and problem-solving abilities.
Valid state driver's license.
Clear Motor Vehicle Record (MVR), with no serious driving incidents, including DUI convictions, within the last three years.
Demonstrated ability to safely operate ½-ton and ¾-ton pickup trucks in urban and remote environments.
Analytical mindset and sound judgment when evaluating situations and making decisions.
Strong interpersonal skills and ability to communicate professionally with technical and non-technical personnel.
Self-leadership, accuracy, prioritization, and ability to multitask in a dynamic work environment.
Ability to learn new technologies, processes, and techniques while following company policies and procedures.
Ability to work independently with minimal supervision and collaboratively as part of a team.
Critical-thinking and problem-solving skills, including the ability to identify practical, cost-effective, and logical solutions.
Ability and willingness to travel approximately 12 weeks annually or as business needs require.
Commitment to workplace safety and adherence to company health, safety, drug and alcohol, and anti-harassment policies.
Ability to wear company-provided personal protective equipment (PPE) throughout onsite work activities.
Ability to lift, carry, push, and pull up to 50 pounds throughout the workday.
Ability to frequently enter and exit a ¾-ton pickup truck multiple times per day.
Ability to sit, stand, walk, bend, kneel, and perform physical tasks associated with field and fleet operations.
Ability to work in indoor office environments and outdoor field locations under varying weather conditions.

Nice To Haves

Associate degree.
Certificate or technical diploma in environmental science, construction, or industrial trades.
Experience with fleet management systems, telematics platforms, or vehicle maintenance programs.
Experience using Samsara, Holman, or similar fleet management software.
Familiarity with driver safety programs, coaching processes, and MVR compliance requirements.
Experience supporting multi-state field operations or distributed workforces.
Knowledge of inventory control and equipment management practices.

Responsibilities

Initiate Motor Vehicle Record (MVR) checks for new hires and verify driver eligibility under company vehicle policies.
Submit and track fleet paperwork, including truck assignments, billing documents, and new vehicle orders.
Maintain accurate records of vehicle assignments, driver information, and fleet documentation.
Act as a point of contact among fleet management, field personnel, and company stakeholders, ensuring timely communication and support.
Coordinate with maintenance vendors and repair facilities to submit required documentation and complete repairs promptly.
Monitor fleet condition and support vehicle maintenance scheduling.
Coordinate vehicle transportation with shipping companies to ensure vehicles arrive on schedule and are ready for project deployment.
Monitor telematics systems and ensure devices are functioning properly.
Review telematics footage and reports for driver violations and unsafe driving behavior.
Coach and train drivers on identified violations, company policies, and safe driving practices.
Support compliance with applicable traffic laws and company safety requirements.
Order and distribute fire-rated clothing, safety equipment, and other required field gear.
Purchase and maintain inventory of field equipment and track equipment and gear assignments.
Help drivers and field personnel use mobile applications and technology platforms, including Samsara and Holman systems.
Provide ongoing support and troubleshooting for fleet applications and telematics technology.
Respond to fleet and field personnel requests to meet operational needs efficiently.
Support field documentation, data collection, sample integrity, and adherence to safety protocols.
Support continuous improvement in service delivery through hands-on work, proactive communication, and development of job-specific technical skills.

Benefits

Medical coverage
Dental coverage
Vision coverage
Disability coverage
Life insurance
Retirement savings
Paid sick leave
Paid vacation or other personal time
Paid parental leave
Paid time off for bereavement, voting, and/or attendance at naturalization proceedings