PCI Vehicle Coordinator
About The Position
WSP is hiring a Vehicle Coordinator for its Power Constructors, Inc. (PCI) sector. The position supports field personnel and company fleet operations by ensuring vehicle compliance, equipment readiness, driver safety, and effective coordination with fleet, maintenance, shipping, and telematics providers. It serves as a liaison among field employees, fleet management, and vendors to keep company vehicles and resources properly assigned, maintained, and operational. The role also supports field documentation, data collection, sample integrity, and adherence to safety protocols, while contributing to service improvements through hands-on work, proactive communication, and development of job-specific technical skills. The role is associated with WSP’s Austin, Texas location and may be performed remotely from a mutually acceptable location. The posting says the position may involve up to 100% travel; the detailed travel section estimates approximately 12 weeks per year, with travel varying according to project schedules and operational needs.
Requirements
- High school diploma or equivalent.
- At least 5 years of relevant post-education experience in field services or technical site support.
- Strong organizational, documentation, and recordkeeping skills.
- Proficiency with Microsoft Office applications and computer-based systems.
- Excellent verbal and written communication skills.
- Ability to manage multiple projects and deadlines simultaneously.
- Strong attention to detail and problem-solving abilities.
- Valid state driver's license.
- Clear Motor Vehicle Record (MVR), with no serious driving incidents, including DUI convictions, within the last three years.
- Ability to safely operate ½-ton and ¾-ton pickup trucks in urban and remote environments.
- Analytical mindset and sound judgment when evaluating situations and making decisions.
- Strong interpersonal skills and ability to communicate professionally with technical and non-technical personnel.
- Self-leadership, accuracy, prioritization, and ability to multitask in a dynamic work environment.
- Ability to learn new technologies, processes, and techniques while following company policies and procedures.
- Ability to work independently with minimal supervision and collaboratively as part of a team.
- Critical thinking and problem-solving skills, including identifying practical, cost-effective, and logical solutions.
- Ability and willingness to travel approximately 12 weeks annually or as business needs require.
- Commitment to workplace safety and adherence to company health, safety, drug and alcohol, and anti-harassment policies.
- Ability to wear company-provided personal protective equipment (PPE) for the duration of onsite work activities.
- Ability to lift, carry, push, and pull up to 50 pounds throughout the workday.
- Ability to frequently enter and exit a ¾-ton pickup truck multiple times per day.
- Ability to sit, stand, walk, bend, kneel, and perform physical tasks associated with field and fleet operations.
- Ability to work indoors in office environments and outdoors at field locations under varying weather conditions.
Nice To Haves
- Associate degree.
- Certificate or technical diploma in environmental science, construction, or industrial trades.
- Experience with fleet management systems, telematics platforms, or vehicle maintenance programs.
- Experience using Samsara, Holman, or similar fleet management software.
- Familiarity with driver safety programs, coaching processes, and MVR compliance requirements.
- Experience supporting multi-state field operations or distributed workforces.
- Knowledge of inventory control and equipment management practices.
Responsibilities
- Initiate Motor Vehicle Record (MVR) checks for new hires and verify driver eligibility under company vehicle policies.
- Submit and track fleet paperwork, including truck assignments, billing documentation, and new vehicle orders.
- Maintain accurate records of vehicle assignments, driver information, and fleet documentation.
- Act as a primary point of contact among fleet management, field personnel, and company stakeholders.
- Coordinate with maintenance vendors and repair facilities to submit required documentation and complete vehicle repairs on time.
- Monitor fleet condition and support vehicle maintenance scheduling.
- Coordinate vehicle transportation with shipping companies so vehicles arrive at designated locations on schedule and ready for project deployment.
- Monitor telematics systems and ensure devices are functioning properly.
- Review telematics footage and reports to identify driver violations and unsafe driving behaviors.
- Conduct driver coaching and training related to violations, company policies, and safe driving practices.
- Support compliance with applicable traffic laws and company safety requirements.
- Order and distribute fire-rated clothing, safety equipment, and other required field gear.
- Purchase and maintain inventory of field equipment needed for operations.
- Track and maintain records of equipment and gear assignments.
- Assist drivers and field personnel with mobile applications and technology platforms, including Samsara and Holman systems.
- Provide ongoing fleet-application and telematics troubleshooting support.
- Respond to fleet and field personnel requests to meet operational needs.
Benefits
- Medical coverage
- Dental coverage
- Vision coverage
- Disability coverage
- Life coverage
- Retirement savings
- Paid sick leave
- Paid vacation or other personal time
- Paid parental leave
- Paid time off for bereavement, voting, and/or attendance at naturalization proceedings
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
