Vehicle Admin Coordinator - IN OFFICE

Ryder Supply Chain Solutions • Miami, FL

21h • Onsite

About The Position

This position is fully in office. Ryder will be implementing a new multi-state trades program where used vehicle sales are applied to new vehicle purchases. The Vehicle Admin Coordinator I will need to make decisions on handling the MSO, whether or not to accept an invoice, who to send the documents to, and resolve minor issues.

Requirements

• H.S. diploma/GED required
• Five (5) years or more experience in an office/business environment required
• Strong verbal and written communication skills
• Ability to handle high volume data entry
• Highly thorough and dependable. Candidate must be extremely reliable as this function has tasks that must be completed daily
• Able to make decisions on handling the MSO: whether or not to accept an invoice, who to send the documents to and resolve minor issues
• Ability to create and maintain professional relationships within all levels of the organization (peers, work groups, customers, supervisors)
• Ability to work independently and as a member of a team
• Flexibility to operate and self-driven to excel in a fast-paced environment
• Capable of multi-tasking, highly organized, with excellent time management skills
• Detail oriented with excellent follow-up practices

Nice To Haves

• Five (5) years or more Ryder experience preferred

Responsibilities

• Open mail for approximately 50 Certificates of Origin on a daily basis
• Ensure that all Vehicle Certificates of Origin have an accurate unit number and Vehicle Identification Number
• Enter each unit number into the Multi-State Trades (MST) system and create an invoice to record the sale of the vehicle from Network Vehicle Central to Ryder Truck Rental, LT.
• Sign the Certificates of Origin over to Ryder Truck Rental, LT and notarize documents when applicable
• Ensure all Certificates of Origin were entered into the Multi-State Trades (MST) system and sort documents by Licensing Administrator
• Prepare overnight packages to send the certificate and invoice to the appropriate Licensing Administrator
• Work with the Licensing Administrators and Manufacturers to research and resolve issues with receipt of the Certificates of Origin or Invoice
• Scan documents into an imaging center and maintain files
• Update Licensing Administrator’s location directory
• Provide documents for Audit as Necessary
• Performs other duties as assigned.

Benefits

• comprehensive health and welfare benefits, to include medical, prescription, dental, vision, life insurance and disability insurance options
• paid time off for vacation, illness, bereavement, family and parental leave
• a tax-advantaged 401(k) retirement savings plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED