Temporary Valuations Production Assistant

Sotheby's•New York, NY

4d•$23 - $25•Onsite

About The Position

Sotheby's, established in 1744, is a renowned institution promoting access and ownership of exceptional art and luxury objects through auctions, private sales, and retail. With expertise across 70 selling categories and a global network, Sotheby's offers a leading technology platform and specialist support. The company's offerings include art, jewelry, watches, wine and spirits, design, collectible cars, and real estate. Sotheby's Financial Services is a leading art lender, providing capital solutions to collectors worldwide. As a member of the Production team, you will be responsible for accurately and efficiently inputting and editing Valuations data. This role involves close collaboration with Business Development, Specialist departments, Account Managers, and the production team to compile necessary documentation and produce high-quality documents for internal and external clients, as well as government regulatory agencies.

Requirements

Bachelor’s Degree required, ideally in relevant area of study/interest
Strong typing skills
Skilled in the Microsoft Office suite, with strong technical problem-solving skills and the ability to learn new systems and enhancements to existing systems
Proficiency in Excel, ability to manipulate data with knowledge and understanding of text functions and v-lookup
Ability to work well under pressure and meet strict deadlines
Ability to prioritize multiple highly important processes and responsibilities to meet deadlines and manage expectations
Ability to work as a team player yet be self-directed to work independently
Detail oriented, accurate, discreet, dependable and resourceful
Strong oral and written communication skills to be able to communicate across different areas of the business
Positive attitude and strong work ethic
Ability to maintain focus and concentration while performing highly detailed and sometimes repetitive activities
Interest and understanding of fine art and furniture and decorative arts

Responsibilities

Work closely with a designated team of Account Managers and Administrators to accurately input and update valuations data received from Specialist departments and clients from hand-written notes, documents and spreadsheets while adhering to stringent deadlines and style guidelines.
Act as technical point-person, providing guidance to the designated team regarding the production component of valuations.
Coordinate with Specialist department Administrators to determine their Valuations document needs and provide assistance and guidance on Valuations requirements, process, and input.
Ensure data and formatting is consistent with multiple department styles and that documents are error free.
Proactively review and edit valuations, communicating with the Valuations team or Specialists when necessary to discuss and clarify questions/issues.
Ensure output of document conforms with company standards.
Provide on-site support for Account Managers and Specialists during appraisal visits (some travel may be required).
Create, review and edit offline table of contents, affidavit, front and back matter and biographies for valuations.
Other ad hoc projects as directed by the Head of Production, Head of Department or Director of Account Management.