VA Educational Benefits Coordinator - School Certifying Official

Barry University•Miami Shores, FL

1d•Onsite

About The Position

The Office of the Registrar at Barry University seeks a full-time VA Educational Benefits Coordinator-School Certifying Official. This position functions as a team member of Enrollment Services, reporting to the Associate Registrar, under the Division of Enrollment and Marketing. The role serves as the primary VA School Certifying Official for the University, ensuring compliance with the Department of Veterans Affairs and the VA State Approving Agency. Responsibilities include supervising all Student Veteran Services staff and VA work-study students, administering federally sponsored Veteran's Administration Educational Benefits for student veterans and eligible dependents, and overseeing the Vocational Rehabilitation program in coordination with VA counselors. The position also collaborates with faculty and administrative staff to ensure registration-related questions and issues align with Veteran Administration (VA) and University guidelines.

Requirements

A Bachelor's degree in Business, Communication, Education or other related major is required.
Experience working as a VA School Certifying Official, or prior experience working with active duty/veterans and the ability to become a School Certifying Official within 30 days of hire.
3-5 years of experience in a leadership role at a college or university and/or an administrative/office setting.
Experience serving in the armed services, or working with the military and/or other related VA programs and regulations.
Advanced skills in Microsoft Office Suite, Adobe.
Knowledge of Colleague or any other student database.
Excellent communication skills, verbal and written.
Advanced mathematics skills for calculating Tuition and Fees for Yellow Ribbon Students as well as analytical skills needed when determining which grants/scholarships should be included when submitting enrollment information to the VA.
Experienced handling high-volume records management in both digital and hard copy format, office organization, detail-oriented.
Must be able to communicate with credibility and confidence when responding to students, VA auditors and faculty/staff inquiries.

Responsibilities

Serves as the Primary VA School Certifying Official, authorized to submit enrollment certification to DVA for VA education benefits.
Interprets and explains VA regulations and their impact on students using VA benefits.
Keeps the VA informed of the enrollment status of students receiving VA education benefits.
Ensures that only courses applicable to a student's program are certified.
Monitors student grades for satisfactory progress and reports probation and termination as needed.
Monitors attendance (if applicable) and reports violations of school attendance policy.
Monitors student conduct and reports suspensions or dismissals for unsatisfactory conduct.
Notifies school supervisors of internal problems that may affect timely reporting of enrollment or changes to enrollment of students receiving VA education benefits.
Notifies the State Approving Agency (SAA) of any substantive program, policy, and approval criteria changes.
Notifies the VA Education Liaison Representative (ELR) of any changes to SCO staff.
Ensures VA students are aware of their responsibilities to the school and how progress, conduct, registration, and attendance can impact benefits and cause student debt.
Stays up-to-date on state and federal regulations and benefits by reading VA advisories and bulletins, keeping up-to-date on state regulations and state education benefits for veterans and eligible persons, and attending training opportunities.
Maintains records of VA students, including certification documentation, academic progress, degree plan pursuit, prior credit transcripts and evaluation, registration documentation, tuition and fee charges, school application, enrollment agreements, and other applicable student documentation, for at least three years following the student’s last date of attendance.
Ensures records are kept in a safe place and student privacy is protected.
Oversees and manages Student Veteran staff and responsibilities, including daily functions of Student Veteran Services, ensuring staff is properly trained, certifying duties are processed correctly and timely, veteran event planning, lounge management, and VA work-study supervision.
Runs and analyzes enrollment reports and tuition and fees certification reports each term.
Runs reports of student veterans eligible for payment plans and submits them to CBO each term.
Completes and submits the annual military/friendly report.
Generates quarterly board reports on all student veteran & military services.
Runs and analyzes the Yellow Ribbon program annually.
Maintains all student veteran forms with current contact and web address information.
Maintains and updates the VA webpage as required.
Produces and submits updated academic program spreadsheets with new catalogs and catalog submission forms to the VA State Approving Agency annually.
Responds to all catalog submission issues and denials.
Prepares required files and data for annual compliance visits.
Updates VA Once program listings of VA approved programs as per the annual VA WEAMS report.