Utility Project Coordinator (Coordinator III)

City of Portland • 1120 SW 5th Ave, OR

1d • Onsite

About The Position

This position will oversee (supervise) a small group of coordinators and technicians dedicated to coordinating the relocation of utility infrastructure. This position will build and maintain relationships with PBOT, Bureau of Environmental Services, and Portland Permitting & Development project managers, construction managers, engineers, inspectors, etc. They will host meetings with Franchised Utility, Public Utility, other governmental agencies, etc. with the goal of efficiently relocating conflicting utility infrastructure within the scope and schedule of public projects. This position will coordinate activities with the Utility Permitting program and Compliance Program and will be responsible for overseeing City Code and Administrative Rules to ensure they stay up to date with policy and procedures relevant to utility infrastructure relocations within the public right-of-way. Additionally, with the recent passage of the Street Damage Restoration Fee (SDRF) by Portland City Council, this position will be responsible for the build out and oversight of a new program dedicated to coordinating street opening activities within the City of Portland public right of way. The Utility Management and Compliance Division ensures safe and efficient mobility for all users of the public right-of-way by overseeing the restoration of PBOT assets, managing utility infrastructure, and enforcing compliance with permit conditions, city codes, and administrative rules.

Requirements

• 4+ years of progressively more complicated Project Management experience, preferably within the public sector or utility industry.
• Excellent Communicator: Strong communicator to both technical and non-technical individuals, and proficient verbally and in writing.
• Innovative: Aptitude for continuous improvement and ability to excel in change management. Demonstrated ability to remain flexible, agile, and calm in a high-paced environment that relies on quick and stable decision-making.
• Problem Solver: Ability to identify problems early and value collaboration. Utilize active listening and effective communication, and facilitation skills in working with others to find resolutions.
• Project Manager: Knowledge of project management principles and ability to support, lead, and review various operational projects that support the Group Director’s and bureau initiatives.
• Authentic: Effective in a professional, diverse, multi-cultural environment. Treat customers, co-workers, and employees with respect and be accountable.
• Results Driven: High-paced, dynamic, and requires a candidate who can take charge, bring focus, and finish tasks in a timely, accurate, and professional manner.
• Dedicated: Passion for public service and hold a high level of pride in making sure that projects, tasks, and emergencies are effectively and efficiently completed.
• Organized: Able to work on a multitude of tasks and understand/respond to various situations in a fast-paced, dynamic work environment.
• Relationship Builder: Outgoing professional who values building trust, partnerships, and relationships to support an inclusive culture and accomplish objectives more effectively.
• Leader: Effective in monitoring and providing professional development to a diverse staff that are tasked with a wide range of responsibilities.
• Knowledge of public works and right-of-way management; transportation development, design, and engineering.
• Knowledge of utility asset systems and permitting.
• Knowledge of principles and standards of employee supervision, including training and performance evaluation.
• Knowledge of relevant statutes, regulations, policies, and procedures.
• Experience coordinating design and construction activities to meet both project and industry timeline needs.
• Ability to facilitate design discussions within strict timelines.
• A valid driver’s license and acceptable driving record.

Nice To Haves

• Be a certified Project Management Professional

Responsibilities

• Host project coordination meetings with internal and partner bureau capital project managers, development review engineers, utility company and public utility representatives, utility/project inspector teams, etc.
• Determine and oversee the timeline of infrastructure relocations deemed to conflict with a public project.
• Develop project-specific timelines and disseminate information to all impacted parties.
• Coordinate with the PBOT Utility Permitting team to identify Street Openings that require further coordination prior to permit issuance.
• Distribute plans to franchise and public utilities to facilitate coordination amongst utilities on the deployment of utility infrastructure throughout the right of way.
• Meet with government agencies, city bureaus, developers, and utility company representatives to ensure uniformity of policy, efficiency of requirements, and to maintain/build relationships.
• Oversee Transportation staff coordinating the relocation of utility infrastructure in conflict with public projects.
• Ongoing personnel selection, performance evaluation, training, and corrective action as required.
• Analyze data collected and utilize collected information to inform policy changes and process updates.
• Visualize and report on project statuses.

Benefits

• Please check our benefits tab for an overview of benefits for this position
• This position may be eligible for Language Pay Differential for qualifying employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed