Utility Clerk

BGIS•Markham, ON

12h

About The Position

The Utility Clerk is responsible for accurate and timely entry, validation, and processing of utility accounts payable transactions. This role ensures compliance with established procedures and supports payment reconciliation and documentation management.

Requirements

Community college diploma preferably in accounting or equivalent experience.
Experience in clerical accounting/accounts payable work.
Ability to process high volumes of data with strong attention to detail and accuracy.
Proficient in basic mathematical calculations and identifying inaccuracies.
Effective communication skills for data exchange and clarification.
Proficient with accounting systems and MS Office applications.

Responsibilities

Enter utility accounts payable transactions into accounting systems.
Handle scanned documentation and capture missing invoice data.
Validate accounts payable documentation against supporting documents for accuracy and completeness.
Review documents for compliance and completeness; identify and resolve non-compliant items and missing information.
Safeguard payment documents and ensure proper payment authorization.
Cancel and reject invoices to suppliers that do not meet requirements.
Verify mathematical accuracy of invoices and resolve errors with concerned parties.
Ensure appropriate accounting codes are applied according to business unit and expense/cost element type.
Process accounts payable payments in accordance with established processes.
Liaise with business unit leaders to obtain approval for invoices and payments.
File, maintain, and retrieve documentation for audit support.