Utilities Inventory & Purchasing Coordinator

City of Hendersonville•Hendersonville, NC

3d•Hybrid

About The Position

An employee in this class performs a variety of tasks ensuring the efficient operation of the Water and Sewer Department’s field operations divisions. The focus of the work is facilitating the operations of, purchasing, and maintenance of warehouse inventory to ensure adequate inventory for new taps and/or repairs. Work is performed under the general direction of the Operations Manager, and performance is evaluated on the basis of attainment of specific performance objectives, personal observation, and feedback from department managers and employees.

Requirements

High school diploma or equivalency; and four (4) years of work-related experience; or an equivalent combination of education and experience.
Possession of a valid driver’s license to operate a motor vehicle.
Must have a minimum of 4 years inventory control experience.
Must have 4 years of purchasing experience.
Advanced knowledge of North Carolina procurement laws.
Knowledge of water and sewer work order systems (Cityworks) and procedures.
Knowledge of budgeting and accounts payable processes, policies and procedures.
Knowledge of effective supervisory principles and practices and organizational personnel for policies and procedures.
Knowledge of bookkeeping, accounting terminology, and account coding procedures.
Ability to deal tactfully and courteously with supply vendors in explaining policies and procedures.
Ability to establish and maintain effective working relationships as necessitated by work assignments.
Ability to operate assigned equipment such as forklift, scissor lift and shop truck.
Ability to develop and maintain effective working relationships with other divisions and departments, the public, and employees.
Ability to communicate effectively in oral and written forms.
Ability to maintain and prepare accurate records.
Ability and experience as a change agent to recognize areas of improvement and recommend solutions.

Nice To Haves

Forklift Operators Certification within six (6) months of hire date.

Responsibilities

Performs inventory accounting, purchase requisition creation and tracking; processing invoices; procurement card approval and proper budget coding for payment.
Reconciles water and sewer inventory monthly; ensures inventory is properly managed and recorded; supervises warehouse staff and ensures the warehouse is maintained properly.
Coordinates with vendors on inventory needs.
Orders of supplies, materials, uniforms, etc.
Fills-in, as needed, and assists in other divisions of department.
Monitor Vendor Pricing, Rebates, Remanufacturing, Contracts, etc.
Works with Operations Manager to implement policies and procedures.
Work closely with Finance Dept to reconcile purchasing and sales.
Recommend obsolete inventory.
Help with forecasting and purchasing job specific inventory
Performs other related job duties as assigned.