Used Equipment Sales Administrator

Kirby-Smith Machinery, Inc. - Oklahoma City, OK • The Village, OK

9d • Onsite

About The Position

Responsible for assisting with various tasks related to used equipment sales administration functions.

Requirements

• High school diploma or equivalent required
• Basic knowledge of heavy construction and earthmoving equipment, including the ability to identify equipment types, models, and attachments
• Proficient in Microsoft Office Suite and web-based applications
• Ability to organize, prioritize, and manage a high volume of departmental documentation with accuracy and attention to detail
• Excellent interpersonal, verbal, and written communication skills
• Strong attention to detail with the ability to maintain accurate records
• Ability to work independently while managing multiple priorities in a fast-paced environment
• Strong problem-solving and organizational skills

Nice To Haves

• Experience working with customer relationship management (CRM) systems and equipment listing platforms preferred

Responsibilities

• Communicates and supports the Kirby Smith vision and core values of One Mission, One Team, One Plan, One Goal
• Answers and routes incoming telephone calls to the appropriate team member
• Maintains and updates CDK equipment pricing, descriptions, and related records, including adding units to Multi-Media/All Access
• Verifies and updates CRM information for traded and acquired equipment inspections
• Maintains used equipment listings in Machinery Trader and IronConnect, including images, videos, hours, and equipment specifications
• Submits lien searches and reports results for traded and purchased equipment
• Manages and distributes the daily Machine Deal of the Day through All Access Quick Quotes
• Coordinates with the Rental and Marketing departments to obtain updated equipment photos and videos as needed
• Coordinates freight activities in support of the Used Equipment team
• Processes invoices for Branch 50 auction sales
• Processes incoming used equipment documentation, including purchase orders and bills of sale, accurately and timely
• Captures and maintains key data for acquired and traded equipment, including original cost or trade allowance, estimated repair costs, and projected BSP and WSP resale values
• Creates stock numbers and issues and tracks purchase orders for equipment acquisitions, freight, and third-party services
• Codes and submits invoices to Accounting and resolves invoice discrepancies
• Maintains complete and organized digital equipment records in Multi-Media throughout the equipment lifecycle, including acquisition, inspection, reconditioning, warranty, sale, and delivery
• Assists with month-end closing activities as assigned
• Assists Management with departmental projects and administrative support
• Travels to branch locations as needed to support business operations
• Attends and actively participates in Microsoft Teams meetings and other required meetings
• Consistent and reliable on-site attendance
• Performs other job-related duties as assigned

Benefits

• Above-Average Industry Pay
• Comprehensive benefits package (including medical/dental/vision)
• 401K with Company Match
• Generous PTO Package/Paid Holidays
• Short/Long Term Disability
• Growth opportunities
• Paid Training

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED