UPB Program Assistant

Chapman University Careers•Irvine, CA

17h

About The Position

The University Program Board (UPB) Program Assistant is a member of the UPB executive board. In support of the Student Affairs Learning Outcomes, the Program Assistant is responsible for implementing and enhancing UPB’s Committee Member (CM) experience, ensuring that UPB realizes its mission of enhancing student life, and assisting with program needs and desires. Through the execution of the responsibilities below, the Program Assistant helps UPB build a stronger connection between Chapman students and their university.

Requirements

Experience with Microsoft Office (ex: Word, Excel, SharePoint, etc)
Exceptional intercommunication and interpersonal skills
Ability to manage conflict effectively
Programming experience, including marketing/PR and event execution
High attention to detail and excellent organizational skills
Integrity and Commitment
Ability to work independently with little supervision and meet deadlines
Ability to work in a fast-paced environment and quickly adapt to work evening and weekend hours, as necessary and as new circumstances arrive
Outstanding work-ethic and professionalism
Ability to use standard office equipment including computer, copier, and telephones
Minimum of a 2.5 GPA

Responsibilities

Provides administrative support to ensure efficient operation of the office.
Create UPB’s weekly newsletter for Committee Members which includes updates, upcoming events, and program sign-up sheets.
Plan and execute monthly CM bondings for UPB committee members to create an inclusive and welcoming environment.
Transcribe and distribute weekly exec and bi-weekly UPB All meeting minutes and other meeting minutes where applicable in an organized and timely manner
Manage and update CM resources, documents, and grids to ensure Committee Members are meeting their point and attendance requirements.
Offer support to the Executive Board with the execution and production of programs including, but not limited to, large-scale, tabling initiatives, and internal development.
Maintain a positive working relationship with other campus departments.
Advance UPB’s relationship and image with other on-campus stakeholders.
Actively participate in weekly UPB executive board meetings and bi-weekly committee member meetings
Maintain a positive working relationship with UPB Chair, Graduate Advisor, Advisor(s), executive board members, and committee members.
Prepare for and attend weekly meetings with UPB Chair.
Support UPB by performing tasks related to organization and strong communication.
Maintain organization and inventory of UPB supplies, merchandise, etc.
Assume additional responsibilities and duties as delegated by the Leadership Team.