University Travel Coordinator
About The Position
Virginia State University's Office of Procurement Services is seeking a customer-focused and detail-oriented University Travel Program Coordinator to administer and coordinate the University's travel program. This position serves as the University's subject matter expert for travel policies and procedures and is responsible for reviewing and approving travel requests, providing guidance to faculty and staff, coordinating travel arrangements, and ensuring compliance with Commonwealth of Virginia and University regulations. The position also supports procurement operations by serving as the backup administrator for the Small Purchase Charge Card (SPCC) and Individual Liability Travel Card (ILTC) programs, assisting with procurement processes. The University Travel Program Coordinator works collaboratively with departments across campus to provide exceptional customer service while promoting efficient, compliant, and cost effective travel and procurement operations. Virginia State University Office of Procurement Services is seeking an experienced professional to oversee daily travel operations and provide exceptional customer service to the campus community.
Requirements
- Experience in travel administration, procurement, accounting, finance, business administration, or a related field.
- Strong organizational, analytical, and customer service skills.
- Ability to interpret policies, manage multiple priorities, and communicate effectively with a diverse campus community.
- Experience using Microsoft Office applications.
- Knowledge of Commonwealth of Virginia travel and procurement policies is highly desirable.
- Must successfully complete required Commonwealth and University training and obtain required certifications, including the Virginia Contracting Associate (VCA) certification, as required for the position.
Nice To Haves
- Experience with Chrome River, Banner Finance, eVA, or other enterprise financial systems is preferred.
Responsibilities
- Administer the University’s travel program and provide guidance to faculty and staff on travel policies, procedures, allowable expenses, and required documentation.
- Review and approve travel authorizations and reimbursement requests in Chrome River to ensure accuracy, available funding, and compliance with University and Commonwealth requirements.
- Assist travelers with airline, lodging, rental vehicle, rail, and other travel arrangements while promoting cost effective and appropriate travel options.
- Serve as the University’s Chrome River subject matter expert by providing training, troubleshooting system issues, and developing step-by-step guidance for campus users.
- Serve as the Agency Air Travel Card Holder and complete required monthly reconciliations in accordance with established procedures.
- Work with Accounts Payable, Budget, Finance, and University departments to resolve travel reimbursement issues and improve travel-related processes.
- Maintain travel policies, procedures, forms, training materials, and announcements on the Office of Procurement Services SharePoint site.
- Provide backup support for the University’s Small Purchase Charge Card and Individual Liability Travel Card programs, including cardholder assistance, training, compliance monitoring, and audit support.
- Provide procurement support by assisting with eVA purchase requisitions, vendor maintenance information, Banner encumbrance adjustments, and related financial documentation.
- Monitor and support the University’s Small, Women-owned, and Minority-owned business spending and reporting activities through the Commonwealth’s supplier diversity system.
- Provide responsive customer service and communicate travel, procurement, and charge card updates clearly to the campus community.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
