Travel Coordinator
About The Position
The Procurement & Logistics Coordinator supports company operations and project execution by managing purchasing activities, coordinating employee travel logistics, and maintaining vendor and logistics relationships. This role administers vendor contracts, manages logistics and travel platforms, and supports cost control initiatives by identifying opportunities to improve efficiency and reduce expenses. The position requires strong organizational skills, attention to detail, effective vendor coordination, customer service approach, and the ability to respond to time-sensitive needs in a fast-paced, project-driven environment. This role is open to both full-time and part-time candidates. We will work with qualified applicants to structure a schedule that fits their availability, while ensuring consistent coverage for core procurement, logistics, and travel-coordination needs.
Requirements
- Associate or bachelor's degree in accounting, finance, or a related field
- 2+ years of experience in procurement, logistics, travel coordination, or administrative operations
- Proficiency in Excel and standard office systems
Nice To Haves
- Experience in customer service is a plus
- Working knowledge of Sequel or Perk is a plus
Responsibilities
- Provide on-call or scheduled weekend and after-hours coverage to support urgent travel, logistics, or procurement needs related to active projects
- Respond to time-sensitive travel changes, cancellations, or emergency logistics requests outside of standard business hours
- Coordinate with Operations and Project Management to ensure continuity of logistics support during weekends or critical project milestones
- Accurately track all hours worked outside of standard business hours in accordance with company timekeeping and overtime policies
- Coordinate and book domestic and international travel for employees and contractors, including flights, lodging, and ground transportation
- Manage logistics platforms and travel booking tools to ensure accurate and efficient use
- Resolve travel and logistics issues, changes, or disruptions as they arise
- Maintain organized travel itineraries and logistics records
- Monitor procurement and logistics expenses to identify trends and cost-saving opportunities
- Assist in evaluating vendor pricing, service levels, and alternative options
- Recommend process improvements and efficiencies related to procurement, logistics, and travel activities
- Support cost-saving initiatives while maintaining service quality and operational continuity
- Coordinate with Project Managers, Accounting, and Operations to support purchasing and logistics needs
- Maintain organized documentation to support audits, reporting, and timely billing by Accounts Receivable
- Assist with reporting related to procurement, vendor activity, and travel costs
Benefits
- $200 for weekend coverage, plus pay for hours actually worked
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
