University Scheduler

High Point University•High Point, NC

3d•Onsite

About The Position

High Point University is currently seeking a full-time University Scheduler. This position manages the university-wide event reservation system and requests. Works closely with numerous academic, administrative units on campus, and auxiliary partners, to ensure appropriate facility usage.

Requirements

Bachelor’s degree required
A minimum of one year of related experience, an equivalent combination of education and experience, or one year of work experience in a directly related capacity
Word processing and/or data entry skills
Ability to communicate in a positive manner
Ability to execute multiple job functions
Ability to focus on details and prioritize
Proficiency with Microsoft products and willingness to learn various computer programs
Demonstrated ability to be a fast learner and a fast starter in a continuously evolving technological environment
Requires a self-starter working independently with strong interpersonal skills
Skilled in general software troubleshooting
Excellent interpersonal, written, and oral communication skills
Ability to perform moderate physical work
Ability to generate and prepare utilization reports in 25Live and other space audit reports as needed

Nice To Haves

Preferred experience with scheduling software (25Live) and/or facility reservations on a large scale

Responsibilities

Primary scheduler of the University’s spaces for academic and non-academic events
Collaborates with IT and Registrar’s Office to ensure facility data and event/class reservations are correct and updated in 25Live scheduling system
Maintains the 25Live event scheduling software
Completes reservations while considering the university events calendar, academic facility regulations and policies, and with high standards of accuracy, timeliness, and professionalism
Ensures event requestors follow the requirements for hosting an event on campus: including ensuring security request forms, campus enhancement work orders, and catering orders are submitted in a timely manner
Works with catering department to ensure all events have approved space confirmations
Some administration responsibilities including but not limited to invoicing, billing, maintaining budgets, reconciling p-cards, ordering supplies and executing vendor contracts
Responsible for managing and balancing expenses made within the Department of University Events Budget lines, submitting all requisitions and orders
Maintains positive work atmosphere by acting and communicating effectively with students, students’ parents, faculty, co-workers and managers
Periodically design and host 25Live training sessions for faculty, staff and student groups
Update 25live training materials and policies on the University’s Event webpage
Assists with major University-wide events such as Commencement, opening Convocation, Alumni and Family weekends that require the full events team
Handles multiple projects simultaneously; manages in the midst of occasional changing dynamics (time, location, people, etc.); effectively communicates and interacts with high profile individuals (administration, trustees, donors, university guests, VIPs, etc)
Other duties as assigned