Unit Specialist III

University of Louisville • Louisville, KY

12d • Onsite

About The Position

The Division of Student Affairs at the University of Louisville is seeking a Unit Specialist III to support student well-being initiatives in three areas: coordinating student health and wellness communications; convening and facilitating collaborative meetings, relationships, and initiatives; and providing administrative and operational support to the Assistant Vice President (AVP). The position develops and implements communication and student engagement strategies promoting health initiatives, campus services, and well-being resources. It also coordinates collaboration with stakeholders and organizations on the #BeWellUofL initiative, the JED Campus initiative, the Expressive Activity initiative, the Student Well-being Leadership group, the Well-being Advisory group, and the HSC/Belknap well-being partnership.

The Unit Specialist provides executive administrative and high-level operational support to the AVP, including preparing reports, drafting correspondence, managing the AVP's calendar and travel, and representing the AVP in meetings as necessary. The position is based at Belknap Campus and is a full-time, exempt role with a 37.5-hour regular workweek. Additional hours may be required based on department needs, programming, staffing, or scheduling. Occasional overnight travel may be required for professional development, conferences, student trips, and similar activities.

Requirements

• Bachelor's degree in a related field and four years of relevant experience, or an equivalent combination of education and experience.
• Excellent written and oral communication skills.
• Ability to prioritize tasks effectively, troubleshoot problems, and meet competing deadlines.
• Strong attention to detail and organizational skills.
• Excellent time management skills.
• Ability to use an online record-keeping system effectively.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, Teams, and PowerPoint.
• Ability to take accurate and thorough notes and meeting minutes and draft reports.
• Experience working with a diverse student population and working effectively with colleagues on various teams.
• Ability to use collaborative skills to meet goals.
• Ability to convene stakeholder meetings to facilitate collaboration.

Nice To Haves

• Master’s degree in public health communications, public health, college student personnel, business, English, or a related field.
• Five years of related experience on a college campus.
• Experience promoting student wellness and well-being.

Responsibilities

• Collaborate with the AVP on campus-wide student well-being initiatives and goals, engaging campus experts and existing wellness programs to develop and support the #BeWellUofL initiative.
• Develop student engagement strategies for the use and promotion of student well-being initiatives, and address related challenges with minimal supervision.
• Serve as back-up for Dean of Students front desk operations and the Campus Recreation and Wellness administrative specialist, including monitoring Speech and Distribution of Literature policy requests, updating the request calendar, and assisting with procedures.
• Maintain knowledge of student wellness programs, initiatives, and activities, and maintain accurate documentation such as meeting minutes and outreach efforts.
• Convene recurring meetings and communications for committees and groups including JED Campus, the Student Well-being group, and the Expressive Activity Group.
• Arrange meeting space and technology or audiovisual provisions, prepare agendas, and attend meetings to record minutes as required.
• Serve on divisional and university committees related to health and wellness.
• Conduct research and special studies, and make recommendations to inform decisions and advance wellness initiatives and programming.
• Develop and implement communications promoting mental health and wellness resources to students, families, faculty, and staff.
• Create social content and campaigns about mental health and well-being for newsletters, social media, signage, print materials, and other platforms.
• Coordinate a wellness calendar with the Manager, Marketing and Communications, in alignment with the academic calendar, student stressors, engagement opportunities, and university health requirements.
• Edit, review, and publish content for health and well-being websites.
• Manage health and well-being communication projects and collaborate with Campus Recreation and Wellness, Campus Health Services, and the Counseling Center to maintain consistent and accurate messaging.
• Track and analyze communication metrics and use the findings to improve strategies.
• Coordinate timely and effective communication of information across the Division’s student well-being units.
• Provide confidential, professional, high-level administrative and operational support to the AVP.
• Manage the AVP’s calendar, schedule meetings, and reserve space for meetings, committees, and stakeholder groups.
• Compose correspondence and email replies, and plan, initiate, and complete administrative and operational tasks.
• Address requests and issues independently, prioritize them, determine appropriate actions, and follow through to completion.
• Arrange travel for the AVP.
• Assist the AVP with special projects, such as the Well-being Group staff retreat.
• Compile information, prepare reports for high-level matters and university-wide committees, and serve as a copy editor.
• Assist with Division initiatives and events, including freshman orientation, Welcome Week, and resident move-in.
• Perform other duties and complete special projects as assigned.

Benefits

• Competitive benefits and perks for eligible full-time and part-time employees; details are available through the University of Louisville Total Rewards webpages.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level