Unit Secretary

Parrish Medical Center•Titusville, FL

103d

About The Position

Under the general supervision of the Nurse Manager/Director or Clinical Coordinator, the Unit Secretary supports the smooth day-to-day operations of a medical-surgical unit. The role enters written physician orders into the electronic medical record and performs secretarial and receptionist duties, including answering phones, entering patient data, arranging discharge appointments, and responding to patient and visitor requests. The Unit Secretary prepares and compiles medical records and supports physicians, nurses, case managers, and other providers. The position has access to locked Clean Utility, Medication, and Nourishment rooms and is expected to exemplify the Culture of Choice® and philosophies of Parrish Healthcare. This is a full-time position with a schedule of 7 a.m.–7:30 p.m. and 36 standard hours per week.

Requirements

High school diploma or equivalent required.
No work experience required.

Nice To Haves

Unit Secretary Certification preferred.

Responsibilities

Enter written physician orders in the computer system; notify physicians and other providers of consults and key departments of STAT orders; fax written medication orders to the Pharmacy and deliver a copy to the Nurse.
Make discharge appointments as directed by nursing staff, clinical coordinators, case managers, or directors; assist with Health Bridge Portal System registration and procedure scheduling per written orders.
Serve as a receptionist for patients, staff, physicians, visitors, and other departments; relay messages and coordinate information exchanges using professional telephone etiquette and interpersonal communication.
Round frequently to assist physicians and other providers in the Meditech 6.0 system; update patient charts as requested, post EKG strips, and monitor for written orders.
Monitor the status board for STAT orders, telemetry applications or discontinuations, changes to inpatient status, and discharge orders; verify advance directives and LACE tool completion and notify the Nurse of needed updates.
Organize and file medical information reports; maintain patient throughput records; assemble and copy records and paperwork for transfers and discharges to other units or outside facilities.
Arrange discharges by entering information in the computer system and coordinating patient transporter service.
Order supplies weekly as directed and maintain chart and office supply inventory in the Nursing Station and Physician Work Rooms.
Maintain equipment and update the work order system as needed.
Maintain a safe and clean work environment by following environment-of-care procedures, rules, regulations, and infection-control policies in the Nursing Station and Unit.
Assemble and maintain admission and discharge paperwork supplies.
Operate computers, fax machines, phone systems, copy machines, scanners, and label printers.
Participate in Quality Monitoring/Performance Improvement.
Know and follow fire, disaster, and safety procedures and regulations applicable to the work area.
Perform similar or related duties as assigned.