Unit Secretary

Baptist Health•Alabaster, AL

About The Position

Responsible for routine clerical and secretarial tasks for persons in a nursing unit. The Unit Secretary acts as a receptionist, handles communications and documentation, supports patient requests, and helps maintain an organized and safe unit. The position works under the direction of the charge nurse.

Requirements

High school diploma or equivalent.
Keyboarding skills.
Knowledge of Microsoft Word and Excel.
Knowledge of medical terminology or Health Unit Coordinator Certification.
Excellent interpersonal skills and ability to work in a team environment.

Responsibilities

Act as a receptionist on the unit, greeting and directing visitors, personnel, and others courteously and informatively.
Transcribe physicians’ orders promptly, accurately, and completely according to policy and procedure.
Communicate consultation requests to physicians or therapists promptly and accurately.
Perform data entry and assemble, compile, and break down medical records.
Prepare or copy designated medical records or information for transfer to other facilities.
Answer phone calls, route callers, assist with pages, take messages, and provide routine information to callers.
Answer patient call lights in person or via intercom, fulfill requests, or promptly refer them to the appropriate person.
Communicate effectively in all interactions.
Work under the direction of the charge nurse.
Assist in making appointments for patients.
Use office and departmental equipment with working knowledge.
Submit work orders for housekeeping, maintenance, biomedical, or other needs.
Collaborate interdepartmentally to promote and provide a safe environment.
Use compassion to create a therapeutic environment.
Transport and deliver items, equipment, and medications throughout the facility, excluding controlled substances and IV chemotherapy drugs.
Maintain pre-established par levels of unit office supplies and assist with stocking unit and office supplies.
Monitor time and attendance through Kronos or another timekeeping system.
Prioritize workload to manage multiple priorities.
Ensure compliance with regulatory standards, including Federal, State, local, and The Joint Commission requirements.
Maintain regular, punctual attendance consistent with Baptist Health policies, the ADA, FMLA, and other applicable standards.
Maintain compliance with Baptist Health policies and procedures.
Maintain a clean, safe, and organized unit.