Unit Secretary - Days

Inova•Alexandria, VA

8h•$18 - $30•Onsite

About The Position

Inova Alexandria Hospital is seeking a full-time Unit Secretary to support the Neonatal ICU Unit. The position works 12-hour day shifts, rotating weekdays, weekends, and holidays, for 36 hours per week. The Unit Secretary performs clerical and unit-specific tasks to support efficient department operations, maintain patient records and supplies, coordinate patient movement and testing, and provide non-clinical assistance to patients, families, visitors, and staff.

Requirements

High school diploma or GED.
Basic Life Support (BLS) certification if also working as a Clinical Technician.

Nice To Haves

Healthcare experience.
Previous EPIC experience.

Responsibilities

Perform clerical and unit-specific activities, including copying and faxing records and other information.
Maintain and update physician and lab databases; maintain forms and clerical supplies; and ensure medical supplies are maintained according to par levels.
Attend staff and committee meetings and record minutes as requested; prepare unit charges as appropriate for unit needs.
Support the effective maintenance of confidential patient information; create, maintain, and terminate patient charts in compliance with Medical Records guidelines; and ensure patient identification is present on all chart forms.
Obtain and file test results, lab reports, and treatment information in charts; update patient charts in GECE/IDX with discharge time and move them to EDDIS promptly; run and distribute EPIC reports as requested by the leader.
Assist with answering call bells and communicating specific patient needs to staff; triage and escalate patient issues to the next care provider if the wait exceeds five minutes or sooner as appropriate.
Facilitate patient movement into and out of the unit and keep the Charge Nurse informed of patients to be admitted or transferred.
Coordinate admissions and transfers with nurses, patient transport, and admission personnel; schedule diagnostic tests and lab work as prescribed by nursing and medical staff.
Greet patients, families, and visitors entering the unit and provide non-clinical information such as directions, patient room locations, and assigned nurse identification.
Monitor patient and visitor movement at the nursing station, provide information to facilitate prompt patient care, and ensure the desk remains covered.

Benefits

Medical, dental, and vision coverage.
Team member wellness program.
Inova matches the first 5% of eligible retirement contributions, starting on the first day.
Up to $5,250 per year in education assistance.
Up to $10,000 in student loan assistance.
Up to 25 mental health coaching or therapy sessions per person per year at no cost for team members, their spouses or partners, and their children.
Paid time off.
Paid parental leave.
Flexible work schedules.
Remote and hybrid career opportunities.