Unit Secretary ER Per Diem Nights

CHA Hollywood Presbyterian Medical Center•Los Angeles, CA

16d•$31 - $37

About The Position

The Unit Secretary provides clerical support and services to meet the needs of the assigned unit, delivering high-quality service to patients and staff. The position reports to the Director and is per diem on night shifts, with 12-hour shifts and varied weekly or bi-weekly hours of 12 or 24 hours (0.3 FTE). The role maintains accurate and current medical records, transcribes physician orders, keeps charts in chronological order, and alerts team members to STAT orders. It supports admissions, transfers, discharges, and deaths; handles departmental calls and messages; coordinates tests and procedures; and monitors and requisitions stock supplies and equipment. The Unit Secretary also responds to patient call lights, follows emergency procedures, communicates care or service issues through the organizational chain of command, and respects patient privacy and dignity. The position serves adult and geriatric patients and requires attention to age-specific care and safety needs, effective communication, and use of Universal Precautions. The employee must follow department and union scheduling guidelines and complete orientation, in-service programs, and annual mandatory updates.

Requirements

High school graduate or equivalent.
Ability to communicate effectively verbally and in writing.
Ability to work in a union environment.
Knowledge of medical terminology, approved abbreviations, and symbols.
Current Los Angeles County Fire Card required within 30 days of employment.
BLS card.
ARC required within 30 days of employment.

Nice To Haves

At least one year of recent Unit Secretary experience in an acute care setting.

Responsibilities

Perform clerical duties to maintain accurate, current medical record information.
Transcribe physician orders; maintain charts in neat chronological order; ensure information is current, correct, and legible; notify team members of STAT orders; and place identifying patient information in the appropriate location.
Perform clerical duties related to admissions, transfers, discharges, and deaths.
Receive and transfer departmental phone calls and take accurate messages.
Schedule tests and procedures with other departments, document appropriately, and notify the nurse of schedule changes.
Maintain an adequate and accurate inventory of stock supplies and process requisitions for supplies and equipment.
Respond promptly to patient call lights and refer patient needs to appropriate staff.
Respond appropriately in emergencies and follow established emergency procedures and practices.
Communicate and follow the organizational chain of command when notifying others of patient care or service issues, as appropriate.
Respect and maintain patient rights, privacy, and dignity while providing services.
Demonstrate knowledge of age-specific care for adult and geriatric patients, including recognizing safety needs, physiological normal values, skin integrity, behavior, motor skills, and activities that may place patients at risk.
Communicate effectively in a clear, concise, and understandable manner.
Practice Universal Precautions.
Follow department and union guidelines for floating, call-offs, and other scheduling practices.
Attend and successfully complete general and departmental orientation, in-service programs, and annual mandatory updates.