Unit Secretary Unit (Med-Surg) - Part Time, Days (Culver City) 10503

Southern California Hospitals•Culver City, CA

1d•Onsite

About The Position

The Unit Secretary is responsible for coordinating and performing a broad range of clerical support functions in the nursing unit. This includes performing reception functions, managing inventory and ordering unit supplies, collecting and compiling patient data, and assembling and organizing medical records. The role also coordinates and assists with patient access, nursing, and case management for the patient admission and discharge process. Key responsibilities involve accurately preparing correspondence, documents, forms, reports, and ad hoc projects, establishing and maintaining effective filing systems, providing excellent departmental telephone and reception coverage, and ensuring patient call lights are answered in a timely manner while maintaining HIPAA compliance. The secretary is expected to actively engage in caring behaviors, demonstrate independent judgment, effectively use computer and office systems for documentation and information coordination, ensure appropriate inventory and equipment functionality, and maintain a clean, organized work area.

Requirements

High School Graduate or Equivalent
Must demonstrate customer service skills appropriate to the job
AHA Basic Life Support
Understanding of basic medical terminology
Must be able to read, write and communicate effectively in English
Computer literacy and proficiency
Hospital Fire and Life Safety Card (Los Angeles City Employees only)

Nice To Haves

Bilingual skills to communicate effectively with patients and families

Responsibilities

Coordinating and performing a broad range of clerical support functions in the nursing unit
Performing reception functions
Inventory and ordering of unit supplies
Collecting and compiling patient data
Assembling and organizing medical records
Coordinating and assisting with patient access, nursing, and case management for patient admission and discharge process
Accurately preparing correspondence, documents, forms reports and ad hoc projects in a timely manner
Establishing and maintaining effective filing systems
Providing excellent departmental telephone and reception coverage
Completing additional clerical duties as assigned
Ensuring patient call lights are answered in a timely manner
Ensuring HIPAA Compliance
Actively engaging in caring behaviors, taking conscious ownership for work and taking proactive, deliberate, and thoughtful actions regarding work activities
Demonstrating appropriate use of independent judgement and decision making
Effectively using all applicable computer and office systems/procedures to coordinate documentation, data, and information for the shift to ensure timely communication and smooth operations
Ensuring appropriate inventory of supplies and proper functioning of equipment
Ensuring the work area is clean, clutter free, and organized