Unit Program Coordinator (OA)

Military Treatment Facilities under DHA•San Diego, CA

1d•Onsite

About The Position

This position is located within Naval Medical Center San Diego, California, in the Directorate of Resource Management (Human Resources). The Unit Program Coordinator serves as a subject matter expert and primary coordinator for mandated administrative support, unit readiness, and personnel-tracking programs. This is a Direct Hire Solicitation. The position ensures program compliance with regulations, laws, policies, and commander directives. It executes and monitors administrative programs, develops internal procedures to track program status and maintain program health, and serves as a primary information source for program administration. The coordinator prepares, maintains, and disposes of required administrative reports and correspondence; monitors suspense items; gathers data; and prepares recurring and one-time reports. The role also retrieves and manipulates personnel data from databases and prepares memorandums, presentations, and spreadsheets supporting civilian human resources actions. Appointment may require a suitability or fitness determination based on a background investigation, and the incumbent must obtain and maintain eligibility for a Secret security clearance or access. A one-year probationary period may apply. Immunization screening is required, including seasonal influenza vaccination unless an approved exemption applies; hepatitis B immunization is required for positions with direct patient contact. Applicants must be U.S. citizens and provide proof of citizenship. The position requires a qualified typist able to type 40 words per minute on a five-minute sample with three or fewer errors. Direct deposit is required. Payment of permanent change of station costs is not authorized.

Requirements

U.S. citizenship.
One year of specialized experience providing guidance to staff regarding administrative and clerical programs, monitoring program status for compliance with administrative processes and procedures, and using office automation software to produce documents such as correspondence, reports, or spreadsheets; or qualifying education or a combination of education and experience.
Ability to type 40 words per minute based on a five-minute sample with three or fewer errors.
Ability to obtain and maintain eligibility for a Secret security clearance or access for the duration of employment.
Compliance with required immunization screening and seasonal influenza vaccination, unless exempted; hepatitis B immunization is required for positions with direct patient contact.
If qualifying through education, one full year of graduate-level education in a field demonstrating relevant knowledge and skills, such as Healthcare Administration or Business Administration, or a qualifying combination of education and experience.
Foreign education used to meet qualifications must be evaluated as equivalent to accredited U.S. education, and education must be from an institution recognized by the U.S. Department of Education.
Provide proof of U.S. citizenship and, if applicable, complete the Selective Service pre-employment certification statement.
Complete any applicable suitability or fitness determination and one-year probationary period.
Use direct deposit for pay.

Responsibilities

Ensure program compliance with regulations, laws, policies, and commander directives.
Execute and monitor administrative programs, including automated personnel and manpower, unit travel and cardholder programs, performance management, awards, and other readiness or workplace programs.
Develop and implement internal procedures to track program status and maintain program health.
Administer programs and act as the primary source of program information.
Prepare, maintain, and dispose of required administrative reports and correspondence.
Monitor and track suspense items, gather data, and prepare and submit recurring and one-time reports.
Retrieve and manipulate personnel data from databases supporting local employees.
Prepare memorandums, presentations, and spreadsheets supporting civilian human resources actions.