Full-Time Unit Clerk

Saint Joseph Villa•Springfield Township, PA

5d•Onsite

About The Position

The Community Assistant is responsible for performing clerical and secretarial duties so that the community unit operates in accordance with current regulatory standards and guidelines as well as Saint Joseph Villa policies and procedures. The Sister Community Assistant is expected to support the individual sisters and community as needed. This may be in the form of coverage or supporting resident life in other ways, within the individual community. The Community Assistant assists the Pastoral Care minister in meeting the needs of the sisters in the community. The Community Assistant works cooperatively with residents, coworkers, families, visitors and volunteers to create a positive and pleasant environment.

Requirements

Minimum high school diploma or equivalency
Knowledge of technical operation of computers, software, and phone systems
Ability to communicate verbally.
Reading/seeing/writing requires far and near visual acuity, field vision, and color vision to read written communications.
Must be able to write legibly.

Responsibilities

Process new admissions to the floor.
File appropriate records.
Assist Nursing Coordinator in initiating and maintaining treatment and medication forms with identification information only.
Maintain current health care record holders with label status, i.e. room changes, allergies, etc.
Maintain the order of the current health care record according to policy.
Answer the telephone, take messages, and direct information as appropriate.
Process requests for laboratory tests and x-rays. Monitor receipt and forward information as appropriate. Maintain appropriate tickler files.
Process requests for supplies.
Process communications to and from appropriate areas related to residents and staff.
Schedule doctor’s visits for residents, i.e. dentist, outside physician, etc.
Arrange medical transportation for residents.
Scan loose reports in the health care records on a daily basis.
Prepare records of discharged residents for pickup by the Medical Records Department on the day of discharge.
Respect the confidentiality of resident information and facility information.
Assist Household Coordinator and Pastoral Care in non-clinical functions of the household related to sister residents.
Complete annual compliance and HIPAA training and exhibits behavior as set forth by the Code of Compliance in the performance of their duties.
Adhere to the Organization’s Policies and Procedures regarding the Compliance Program of the organization and is timely in reporting any possible concerns.
Follow all local, state and federal regulations as they pertain to their position.
Adhere to the Organization’s Policies and Procedures covering Privacy and Security in the Compliance with HIPAA regulations.
Complete monthly in-services as required.
Perform other duties as assigned by the Unit Manager, as needed.