Unit Business Administrator IV

University of Louisville•Aurora, CO

9d•Onsite

About The Position

The Unit Business Administrator IV will serve as a primary back-up to the Executive Director of The Department of Ophthalmology and Visual Sciences. This role is responsible for overseeing academic office operations, including process reviews and revisions to existing policies. The position will also be assigned special projects by the Executive Director and/or Chair/Vice-Chairs, such as ad hoc report development.

Requirements

Bachelor's degree in a related field.
Six (6) years of relevant experience or an equivalent combination of education and experience.
Proficiency in PeopleSoft Financials/Workday.
Proficiency in PeopleSoft Human Resources/Workday.
Proficiency in Microsoft Office, including Excel.
Experience with accounting software/department management system (e.g., BA3/BA4).

Responsibilities

Oversee office operations on the academic side of the department.
Conduct process reviews and revise existing policies.
Be assigned special projects as determined by the Executive Director and/or Chair/Vice-Chairs.
Develop ad hoc reports.
Develop clinical and practice budgets.
Enter budget information into the Budget Application Model (Workday Adaptive).
Run, reconcile, review, and address balance variances against budget detail reports.
Review, process, and/or delegate recruitment requests for staff or faculty.
Prepare and submit Budget Transfer Requests (BTR), Budget Revision Requests (BRR), and Budget Change Orders (BCO).
Monitor budgets versus actuals and address variances.
Forecast account status at various milestones (annual, biannual, quarterly, monthly).
Verify faculty and staff effort on grants and input funding changes.
Serve as approver of all Hiring Requests, Job Data Changes, and similar functions.
Route approval requests to the Dean's Office and/or Health Affairs Staff as necessary.
Oversee the research faculty and departmental staff annual performance appraisal process.
Verify annual increases for staff and research faculty.
Generate departmental organizational charts.
Oversee and troubleshoot Workday/BA3/BA4 reports.
Supervise the grant reconciliation process and grant pre/post award staff.
Report issues to the software provider and train users on software utilization.
Verify that budgets for clinical trials and cost shares are run based on cash balances.
Ensure timely transfers are made to fund cost shares.
Ensure effort reports are developed, reviewed, and verified.
Analyze systems, policies, and procedures within the department and initiate changes.
Supervise the work of the Financial Assistant III position.
Research and recommend software or technology to enhance office functions.
Prepare and review departmental business plans and operations.
Oversee the point-of-contact for building access processes.
Perform other duties as assigned, including ad-hoc projects.