Underground Assistant Project Manager

Allied Fire Protection•Pearland, TX

11d

About The Position

The Underground Assistant Project Manager assists with managing underground installation projects in commercial and industrial facilities. The role supports project planning and delivery, tracking scope, budgets, schedules, costs, installation progress, safety, quality, productivity, profitability, and customer concerns. It coordinates with customers, project team members, superintendents, construction administration and coordination staff, designers, estimators, suppliers, subcontractors, and other departments to support successful project handoffs and execution. The position also supports departmental operations and performance, including change-order management, cost-to-complete reporting, job costing, billing projections, inventory control, purchasing, subcontractor invoice review, customer satisfaction, training, retention, and process improvement. It is expected to promote safety, follow company procedures and applicable codes, communicate professionally, and support the company’s mission, core values, and business plan.

Requirements

High school diploma or equivalent.
Five years of fire-systems construction-related project management or coordination experience, or an equivalent combination of education and experience.
At least five years of underground fire-systems experience.
Ability to read and understand complex building architectural, mechanical, and electrical documents.
Knowledge of NFPA standards.
NICET Level II or higher.
Experience with Procore or another project-management software tool.
Ability to multitask and prioritize assignments while adhering to deadlines.
Exceptional verbal and written communication skills with internal and external customers.
Organized, detail-oriented, and self-motivated.
Ability to interact effectively with employees and customers in difficult situations.
Valid state driver’s license and good driving record.
Proficiency with personal computers, including Windows operating systems.

Responsibilities

Assist with management of underground installation projects in commercial and industrial facilities.
Represent the company positively in customer interactions and provide timely, professional responses to customer concerns.
Develop and maintain project plans that meet schedules and budgets, including scope of work, budgets, and current project status.
Monitor projects for compliance with safety, quality, productivity, and profitability requirements.
Follow published codes, standards, project specifications, AHJ requirements, and departmental procedures.
Identify project changes affecting cost, schedule, or labor requirements.
Coordinate change orders promptly and support improvement of project margins.
Communicate project status to team members, customers, and management.
Track project expenditures and installation progress, review status reports, and modify schedules or plans as needed.
Follow up with superintendents to ensure customers receive responses or updates as required.
Participate in turnover, design, post-job, and weekly department meetings; attend jobsite pre-construction and other meetings as needed.
Attend inspections as a licensed representative when needed.
Coordinate pipe-on-job schedules, inspections, fabrication deliveries, and equipment deliveries with the Construction Project Coordinator.
Gather fabrication quotes for release to suppliers by the Construction Operations Manager and review loose-material quotes for budget accuracy.
Prepare monthly cost-to-complete reports for ongoing construction projects for review with the Construction Operations Manager.
Coordinate with superintendents, the Construction Administrator, the Construction Project Coordinator, designers, estimators, and other departments to support project success and proper handoffs.
Coordinate long-range project planning and scheduling with the Construction Operations Manager.
Recommend improvements to project management procedures and company business practices.
Promote safety by starting meetings with a safety topic, completing monthly jobsite visits or observations, holding the team accountable for safety initiatives, and promoting safe driving.
Communicate effectively and professionally with department members and internal and external customers; follow HR and safety processes.
Conduct weekly team meetings and update job statuses, including materials, equipment rentals, subcontractors, intercompany jobs, billing, projections, and payment terms.
Review and sign off on reports in a timely manner, including active and inactive jobs, profitability, liens, and notices.
Track and support departmental profitability, growth, change-order management, and adherence to company standard operating procedures.
Ensure jobs are assigned to the correct department and that inventory-control measures and multiple-bid material purchasing practices are in place.
Manage subcontractors and review and approve subcontractor invoices before payment.
Review budget-versus-actual job-cost details and discuss improvement opportunities with the department.
Maximize labor production and efficiency while maintaining quality standards; maintain quality control across department activities.
Participate in semiannual overhead reviews with leadership.
Support customer satisfaction and act on improvement opportunities identified in survey feedback.
Support department retention and training, including development of training requirements and training at all levels.
Maintain expertise in department reporting, operations, sales, administration, and teamwork.