Undergraduate Program Assistant

University of Wisconsin Madison•Madison, WI

1d•Onsite

About The Position

The Department of Communication Arts is seeking an organized and detail oriented Undergraduate Program Assistant to provide a range of administrative support for the undergraduate programs. This position’s responsibilities include building and maintaining course schedules in SIS, providing course enrollment support, coordinating course evaluations, maintaining departmental data, processing undergraduate scholarships, and managing department space and supply inventories. This position reports to the Department Administrator and works closely with the Director of Undergraduate Studies, Undergraduate Program Manager, academic advisors, Chair’s Assistant, and other faculty and staff. The Undergraduate Program Assistant will need to be collaborative and able to work effectively with a diverse community of faculty, and staff. To be successful, the person in this role will be an excellent communicator, proficient user of spreadsheets, and highly organized with an eye for detail.

Requirements

Minimum one year of administrative work experience
Experience using computer software/programs (e.g. word processing, spreadsheets, databases, etc.)
Strong organizational, verbal and written communication, multi-tasking, and problem-solving skills
Demonstrated ability to work as a team and independently with limited supervision
Ability to interact effectively with a diverse group of faculty, staff, and students

Nice To Haves

Experience working in a higher education environment
Experience using campus course scheduling software (SIS, 25Live)

Responsibilities

Identifies program, needs, contributes to the development of unit workflows, schedules logistics and secures resources for meetings, events, and interviews
Utilizes independent judgement regarding development, implementation, promotion, and evaluation for one or more academic programs, initiatives, or events
May supervise the day to day activities of one or more academic programs and resolves issues exercising discretion to meet unit goals.
Coordinates program components and evaluates program effectiveness and provides recommendations for improvement