Undergraduate Program Administrator

Harvard University • Cambridge, MA

7d • Hybrid

About The Position

The Undergraduate Program Administrator works in collaboration with the Director of Undergraduate Studies, the Assistant Director of Undergraduate Studies, and other academic members of the advising team for Archaeology and Social Anthropology. The Undergraduate Program Administrator also serves as Catalog Coordinator for the Department of Anthropology.

Requirements

• 3+ years of experience in a higher education setting, with experience in student services.
• Bachelor's degree
• Experience working with students in a higher education environment
• Experience using student information systems
• Superior organizational skills
• Ability to handle multiple tasks simultaneously and meet deadlines in a busy, complex environment with competing priorities.
• Excellent written and verbal communication skills
• Impeccable attention to detail.
• Ability to work independently with minimal supervision
• Ability to communicate and work effectively with a range of personalities and styles.
• Flexibility, adaptability and a "customer-service" orientation are essential.
• Sound judgment, tact, maturity and poise
• Ability to handle highly confidential information with a high level of discretion.
• Proficient in standard office software, including Word, Excel, SharePoint, e-mail and calendar systems
• Comfortable with learning to use new software, both stand-alone and web-based.

Nice To Haves

• Experience at Harvard a plus.

Responsibilities

• Establishes and implements procedures to ensure smooth functioning of the undergraduate program, comprising between approximately 40-60 students.
• Advises current and prospective Anthropology concentrators on concentration requirements and other aspects of curricular planning.
• Participates in and represent Anthropology at college-wide events for undeclared students organized by the Office of Undergraduate Education and the Advising Programs Office.
• Liaises with the Advising Programs Office and the Office of Undergraduate Education.
• Organizes and promotes undergraduate events for concentrators, interested students, and department members.
• Serves as an expert resource for faculty, students and the external community concerning information on the University curricular structure, the Anthropology concentrations (Archaeology and Social Anthropology), related concentrations, and all matters concerning advising.
• Maintains forms, student sites, and undergraduate section of the department website.
• Advises students on funding for term-time and summer research experiences.
• Serves as a liaison with Concentration Advisers about the progress of Anthropology concentrators.
• Supports ongoing assessment of the undergraduate program.
• Manages senior thesis deadlines, evaluations, and archiving and arranges for reading of honors theses.
• Coordinates and designs communications to concentrators including production of Undergraduate Program publications (hardcopy and web-based) and serves as listserv administrator.
• Develops and monitors the Undergraduate Office budget and manages the department's undergraduate student awards.
• Updates and monitors concentrator records, using electronic degree audit and maintaining student files.
• Apprises students of their progress in meeting concentration requirements, and compiles materials for degree meetings including calculating grade averages for honors candidates.
• Ensures that the Undergraduate Office is in compliance with University policies, including student privacy and grading, and ensures the integrity of undergraduate student academic data.
• Serves as a liaison with past concentrators and maintain departmental alumni database.
• Completes special projects related to the Undergraduate Program for the Director of Undergraduate Studies.
• Performs other duties as assigned.
• Establishes and implements procedures for accurate reporting on Department of Anthropology courses.
• Maintains Anthropology course listings in my.harvard.edu.
• Responsible for the submission of preferred meeting times and locations for Anthropology courses and oversees departments classroom scheduling for courses using EMS RoomBook.
• Completes special projects related to the program curricular offerings for members of the faculty.
• Maintains master course catalog for the department.
• Serves as an expert resource for matters related to classrooms, course scheduling, FAS course policies, etc.
• Liaises with the FAS Registrar's Office.
• Coordinates the collection and reporting of 3-year teaching plan for Archaeology and Social Anthropology programs.

Benefits

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level