BGJI Undergraduate Assistant

Berklee College of Music•Boston, MA

2d•Onsite

About The Position

The Undergraduate Assistant will provide welcoming desk reception, involving actively greeting visitors to the institute and assisting them with appointment check-in, answering questions, and referring to staff members or other offices as necessary. This role will report to the BGJI Program Assistant, Alexandra Zapata. The assistant will be expected to work 5-10 hours per week and may be asked to work weekends or additional events as needed within this expected number of hours.

Requirements

Current student at Berklee College of Music or Boston Conservatory at Berklee.
Enrolled at least half-time in a degree, diploma, or certificate-seeking undergraduate or graduate program. Summer is the only semester in which a student can maintain employment without being enrolled. In this case, the student must be pre-registered for the upcoming fall semester. This exception does not apply to fall or spring semesters.
Have a valid United States Social Security Number (SSN).
Remain in “valid” Visa status as applicable.
A minimum 2.0 cumulative GPA. Students in their first semester can work, even though they do not have an official GPA until the completion of their first semester.
Federal Work Study student may apply.
In good disciplinary standing.
Must be located in the U.S.
Display strong proficiency in Google Suite (including but not limited to Gmail, Drive, Sheets, Docs, Forms, Slides, Keep, etc.).
Display proficiency in Canva.

Responsibilities

Provide welcoming desk reception, involving actively greeting visitors to the institute and assisting them with appointment check-in, answering questions, and referring to staff members or other offices as necessary.
Filter and answer inquiries from students, faculty, and campus partners or reroute inquiries to BGJI Leadership.
Provide printing service for BGJI students, faculty, and staff during business hours.
Take student attendance for weekly BGJI forum class and directed study lessons.
Maintain rehearsal room cleanliness and organization.
Respond and compose emails to students, faculty, and staff through management of the BGJI Gmail inbox.
Utilize calendar scheduling platforms such as Calendly to set up appointments in the department.
Attend periodical staff meetings with Managing Director, Program Assistant, Academic Assistant.
Assist with event room setup/teardown during events.
Organize and archive files within Google Drive for historical record-keeping.
Take and edit photographs, videos, and audio content during BGJI forums and events.
Draft and schedule social media content for approval by the Artistic Director and post on the BGJI Instagram account.
Create signage, flyers, and posters using Canva and other design software.
Support basic live audio setup and operational needs during BGJI forums, masterclasses, and events.
Reserve rooms for BGJI students, staff, and faculty using AAOF system with Admin access.
Provide logistical support for Guest Artists in Residence.
Maintain an updated inventory of BGJI-owned instruments, audio gear, cables, and office supplies.
Assist students with loading musical equipment on bus transportation for local travel.