Undergraduate Admissions Coordinator

Texas A&M University System•Stephenville, TX

22h•Onsite

About The Position

Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Undergraduate Admissions Coordinator in the Division of Enrollment Management. As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond. Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco, along with a robust online community that extends our reach even further. At the heart of it all is Stephenville, where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere. No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond. Important Immigration Information: A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Tarleton State University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Tarleton State University subject to this fee. In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate. The Undergraduate Admissions Coordinator - Systems and Communication plays a critical role in supporting the operational, compliance, and communication functions of the Office of Undergraduate Admissions. The Undergraduate Admissions Coordinator - Systems and Communication is essential to improving processing timelines, enhancing the student experience, and ensuring data integrity across all Undergraduate Admissions systems and in alignment with federal, state, and institutional regulations. This position is essential to advancing student support, communication efficiency, and operational accuracy within the Office of Undergraduate Admissions. The ideal candidate is detail-oriented, technologically skilled, and proficient in both Undergraduate Admissions operations and digital communication tools. Reporting to the Assistant Director of Undergraduate Admissions, this position supports system setup, maintenance, reporting, automation, communication workflows, and user training. This position plays a key role in maintaining data integrity, strengthening student communication strategies, and generating actionable insights that improve Undergraduate Admissions outreach, counseling, and compliance accuracy. Work hours are Mon-Fri 8:00am-5:00pm or as work requirements indicate with occasional before/after hours during peak times, as well as occasional Saturday events. Serves as Campus Security Authority (CSA).

Requirements

Bachelor’s degree in an applicable field or an equivalent combination of education and experience.
Four years of administrative experience, including one year of experience in student information systems or higher education, preferably in enrollment management.
Working knowledge of Ellucian Banner Undergraduate Admissions module.
Familiarity with CRM communication systems, workflow automation, and email/SMS tools.
Ability to analyze data, identify errors, and ensure system accuracy.
Understanding of federal and state Undergraduate Admissions processes.
Strong attention to detail and capacity to manage multiple projects and deadlines.
Ability to coordinate communication schedules and system timelines effectively.
Demonstrated ability to work with cross-functional teams.
Strong initiative and ability to work independently in a fast-paced environment.
Commitment to continuous improvement and student-centered service.
Good interpersonal communication skills.
Must be literate in the English language and able to comprehend, give and follow both written and verbal instructions.
Ability to use tact, diplomacy, and judgment in dealing with all customers.

Nice To Haves

Undergraduate Admissions experience preferred.
Experience with Ellucian Banner Student Information System is preferred.

Responsibilities

Works with enrollment and IT partners to manage systems data flow, monitor integrations, and support system improvements.
Designs, develops, and maintains electronic Undergraduate Admissions forms and workflows using platforms such as Qualtrics, PowerAutomate, Kuali, or similar systems.
Ensures digital forms collect accurate data, integrate cleanly with Banner and CRM systems.
Performs data checks and audits to ensure accuracy across Banner, CRM systems, and multiple platforms.
Analyzes data to improve performance, troubleshoots issues, and delivers trend analyses to Enrollment Management staff and departments.
Provides expertise and training in data flows and integration processes to support seamless operations across multiple system environments.
Extracts data for operational reports, dashboards, and compliance monitoring.
Provides training to Undergraduate Admissions staff on Banner processes, CRM tools, communication systems, and electronic forms.
Prepares for the opening and maintaining of applications on ApplyTexas, TargetX, and CommonApp platforms.
Cleanse and import application data into Banner.
Ensures communication journeys route students correctly and reach the appropriate populations.