UC Onboarding and Compliance Specialist - Remote Position

Bethany Christian Services USA

14h • Remote

About The Position

Rooted in our Christian faith, Bethany Christian Services works to ensure children are safe, loved, and connected through family. Across 29 states, we strengthen families, support foster care and adoption, and walk alongside refugees with compassion. Here, living out your faith means using your gifts to bring hope and make a lasting impact. Working at Bethany means joining a team of dedicated professionals with diverse skills, serving communities across the country. Together, we’re united in our Christian mission and these shared values: We’re motivated by our faith, we support one another, we champion justice, we pursue excellence, and we’re in it for the long haul. As a UC Onboarding and Compliance Specialist, you’ll help carry this mission forward and make a meaningful impact every day.

Requirements

• Bachelor’s level degree in Human Resources, Business Administration, or equivalent field of study from an accredited college preferred.
• At least one (1) year of vocational experience in a similar role.
• Experience in onboarding and recruitment with a proven track record of successful onboarding processes and employee retention.
• Strong organizational skills to manage and streamline the onboarding process efficiently.
• Excellent communication and interpersonal skills to build rapport with new employees and establish a positive onboarding experience.
• Attention to detail and organizational skills to coordinate and manage multiple onboarding processes simultaneously.
• Must possess a strong attention to detail with exception problem solving and analytical skills.
• Must be reliable with time sensitive deadlines and tasks.
• Exercise a high level of confidentiality.
• Work well under pressure and adaptable to change.
• Working knowledge of HRIS systems (UltiPro preferred).
• Highly motivated and self-managed.
• Computer skills sufficient to perform essential functions including knowledge of Microsoft Office Suite.
• Must be 21 years old with a valid driver's license with at least 3 years driving experience in the U.S. to operate a vehicle on behalf of Bethany.
• Must pass a Motor Vehicle Records (MVR) check and maintain a reliable vehicle with proof of adequate coverage.
• Pass a criminal history screen, including state and local child protection agency registries.
• Subscription to and integration of the agency Statement of Faith, Mission Statement, and Commitment to Unity.

Responsibilities

• Collect, file, and audit online new hire documents for the respective programmatic employees from hiring managers and employee, while maintaining employee personnel files.
• Promptly follow-up with hiring managers and new hires for new hire document collection needs and alerting both parties on past due documentation.
• Provide necessary information and resources such as Orientation Training Schedule, New Hire Resource Guide, to facilitate a successful transition for new employees and ensure a smooth onboarding process.
• Coordinate and facilitate new hire orientation within the defined procedural timeline, while ensuring collaboration with key collaborators.
• Coordinate new hire orientation sessions with orientation presenters, keeping them updated on scheduled attendees, along with the schedule.
• Serve as a point of contact for new hires, addressing their questions in a timely manner.
• Collaborate with the Onboarding Team, RTPs, hiring managers, and other key collaborators to ensure a smooth transition for new employees.
• Monitor the progress and integration of new hires, identifying any barriers to a successful onboarding experience and providing support as needed.
• Effectively collaborate with hiring manager to assign an onboarding ambassador for the incoming new hire for the first 90 days of employment.
• Train the onboarding ambassador on the purpose and expectations of their role as listed in the process guidelines.
• Plan and coordinate the logistics of new employee onboarding, including scheduling and preparing/updating materials for distribution.
• Review and identify areas of opportunities for news hires within the 30/60/90 day satisfaction report to ensure their initial needs are met and follow up accordingly.
• Compile orientation evaluation data results and forward results to direct manager.
• Effectively administer special onboarding projects developed for new hires.
• Provide audit support for the UC program, by responding to requests for a list of missing documents for licensing audits, printing documents, and preparing employee files for audit.
• Assists with collecting the respective programmatic terminated files from branches.
• Essential job responsibilities may vary based on the specific needs of each program/department.
• May be required or asked to participate in a Bethany sponsored event.
• Complete other duties as assigned.

Benefits

• Experience a team environment with other professionals who are motivated by faith, support one another, pursue excellence, and are in it for the long haul
• Access to training, professional development, and career growth opportunities
• Comprehensive health insurance (medical, dental, and vision)
• 403(b) retirement plan with employer match eligibility
• Generous time off (11 paid holidays, PTO YourWay, paid parental leave, separate sick and paid absence banks)
• Access to education reimbursement for those that qualify
• Comprehensive employee assistance and wellness program
• Employer paid long-term disability and group term life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level