U19 Project Coordinator (Fixed Term Contract)

Puerto Rico Science Technology & Research Trust•San Juan, PR

1d•Onsite

About The Position

The U19 Project Coordinator supports the NIH/National Institute on Aging U19 program “Causes, Consequences, and Modifiers of Heterogeneity in Aging in a Naturalistic Nonhuman Primate Model” (U19AG092410), a multi-investigator program led by Arizona State University. The program brings together investigators from universities in the United States, Canada, and the United Kingdom to study aging in the free-ranging rhesus macaque population of Cayo Santiago, in partnership with the Caribbean Primate Research Center (CPRC) of the University of Puerto Rico, Medical Sciences Campus. Under the supervision of the Scientific Research Institute Director, the coordinator organizes and supports the consortium’s on-site research activities in Puerto Rico. The role facilitates communication among the Multiple Principal Investigators, participating universities and research teams, the CPRC as host site, and the Puerto Rico Science, Technology and Research Trust. It coordinates research schedules, meetings, milestones, deliverables, visiting-team logistics, sampling activities, and the on-site provision of supplies and equipment. The role also maintains coordination records and compiles information for program reporting and presentations. Research data are managed through CayoHub (Core D). The position is based in San Juan, Puerto Rico, with occasional travel to CPRC facilities in Toa Baja and Humacao, including Cayo Santiago. It is a full-time, grant-funded fixed-term contract through June 2027. Continued employment depends on federal funding availability, the subaward terms, and satisfactory performance. The employee must comply with PRSTRT policies and procedures and CPRC occupational health and safety requirements. Duties may change to meet organizational needs.

Requirements

Bachelor’s degree in biology, biomedical sciences, public health, public administration, or a STEM-related field from an accredited college or university, or an equivalent combination of education and experience.
At least two years of experience in project coordination or administrative support in a research, academic, or healthcare setting.
Experience coordinating activities with investigators and teams from multiple institutions.
Ability to engage successfully with a wide range of stakeholders.
Strong interpersonal skills and ability to work effectively in a team in a dynamic environment, influence at all organizational levels, and tactfully give and receive constructive feedback.
Excellent written and verbal communication skills in English and Spanish.
Proficiency with Microsoft Office 365, including Excel, Outlook, and Teams.
Strong organization and attention to detail, with the ability to manage multiple tasks, meet deadlines, and work independently and as part of a team.
Ability to exercise discretion with sensitive institutional information.
Willingness to complete occupational health requirements for CPRC facility access, including tuberculosis screening and B virus awareness training.
Ability to work outdoors under field conditions, including sun and heat, and to lift and carry equipment weighing up to 25 pounds.
Valid Puerto Rico driver’s license and ability to travel regularly within Puerto Rico, including boat access to the Cayo Santiago Field Station.
Ability to meet other requirements as organizational needs dictate.

Nice To Haves

Master’s degree in biology, biomedical sciences, public health, or a related STEM field.
Experience with federally funded research projects, preferably NIH-funded projects.

Responsibilities

Serve as the on-site coordinator of the U19 consortium in Puerto Rico and local counterpart to the program’s Project Manager at Arizona State University.
Facilitate communication and coordination among the Multiple Principal Investigators, participating investigators and research teams, the CPRC, and the PRSTRT.
Coordinate the scheduling and sequencing of research activities at Cayo Santiago and other CPRC facilities; consolidate investigator requests and submit them to the CPRC for approval and inclusion in the site’s operational calendar.
Schedule and organize coordination meetings among U19 Cores and Projects, particularly CayoBank (Core B), CayoField (Core C), and CayoHub (Core D); prepare agendas and minutes and follow up on action items.
Maintain a consolidated calendar and tracker of program activities, milestones, and deliverables in Puerto Rico, and report progress, delays, and pending needs to the Research Institute Director and program leadership.
Coordinate logistics for visiting investigators and research teams, including scheduling, travel, lodging, and local transportation.
Build and maintain cooperation with partners and keep them informed and involved in project activities.
Manage implementation of assigned elements supporting program goals.
Coordinate planning of the annual capture-and-release sampling season and post-mortem collection events; consolidate each Core and Project’s sampling and assessment needs and confirm personnel, intern, equipment, supply, and sample-transport availability in coordination with the CPRC.
Coordinate with participating institutions the procurement and on-site delivery of supplies, consumables, and equipment needed for project activities in Puerto Rico.
Compile information from participating investigators and teams in Puerto Rico for progress reports, consortium meetings, and presentations prepared by program leadership.
Maintain organized records of on-site program coordination, including calendars, meeting minutes, agreements, and correspondence, and store them in designated project drives.
Perform duties within the scope of the PRSTRT subaward and remain knowledgeable about PRSTRT policies, procedures, and protocols.
Comply with safety guidelines and procedures, including CPRC occupational health requirements for facility access.
Attend and participate in team meetings and in-services; assist peers and supervisors with tasks after completing assigned work.
Follow the PRSTRT attendance policy and begin work as scheduled.
Adapt duties as the organization’s needs and designations change.