Typist II

Onondaga Community College • Syracuse, NY

6d • Onsite

About The Position

Onondaga Community College, located in Syracuse, NY, is a college of the State University of New York (SUNY) system and one of 30 locally sponsored community colleges throughout New York State. Onondaga County is our sponsor. We offer two-year degree programs that serve as transfer opportunities to baccalaureate degree programs at four-year campuses or for direct entry to the workforce. We also offer certificate programs that can generally be completed in one year. Onondaga is a diverse educational learning community. We are committed to creating and maintaining an atmosphere where individuality is not only recognized - but encouraged - to contribute to the fabric of the campus environment. We continue to serve the educational and economic development needs of the region and proudly boast more than 40,000 alumni.

Requirements

• Two (2) years of office experience, or its part-time equivalent, which must have included typing and clerical work as a primary function of the job; or Associate's degree from an accredited university, college or foreign equivalency in Business or Administrative Assistant, or a closely related field, which must have included coursework in typing, keyboarding and/or word processing.
• Post-secondary education from a regionally accredited college, university or business school or one accredited by the New York State Board of Regents to grant degrees with a concentration in Secretarial Science or Administrative Assistant may be substituted for the above experience on a year for year basis.
• Good knowledge of general office terminology, procedures, and clerical techniques.
• Good knowledge of proper grammatical usage, punctuation and spelling.
• Working knowledge of equipment and systems used in an office.
• Ability to communicate effectively both orally and in writing.
• Ability to understand and carry out complex oral and written instructions.
• Ability to communicate basic information clearly and courteously by telephone or in person.
• Ability to make minor decisions in accordance with laws and regulations and to apply these to work problems.
• Ability to assign, supervise and review the work of a small group of clerical personnel in a manner conducive to full performance and high morale.
• Ability to establish effective working relationships with co-workers, superiors and the public.
• Ability to make arithmetical computations and tabulations accurately and with reasonable speed.
• Ability to manipulate an alphanumeric keyboard to produce letters, reports, charts and other documents with a high degree of accuracy and within required time frames.
• Must meet the minimum qualifications listed as this hire is approved through Onondaga County Civil Service.
• May be required to successfully pass a background check.

Nice To Haves

• One (1) year of permanent competitive class status as a Typist I, Typist I (Spanish Speaking), Stenographer I or Data Entry Equipment Operator.

Responsibilities

• Perform complex clerical processing and maintenance of records.
• Perform a variety of office support activities requiring skilled use of computerized equipment with a word processing function.
• Perform advanced clerical and routine secretarial tasks including the use of word processing packages, spreadsheets, and database programs.
• Produce final copy that is accurate, grammatically correct and appropriately formatted.
• Apply independent judgment and clerical knowledge to a wide variety of clerical tasks.
• Type from copy, rough draft or general instructions, forms, accounting and financial statements, court records, letters, payrolls, receipts, case histories, vouchers, departmental reports, permits or other materials, frequently requiring independent action and discretion on problems encountered.
• Use word processing packages, spreadsheets and data base programs to perform difficult and complex clerical processing and maintenance activities such as reports and other related documents.
• Check accuracy and completeness of documents and applications, forms presented for filing, recording, or other administrative action.
• Issue licenses and permits of various kinds.
• Prepare deeds and certificates.
• Receive and examine legal instruments such as liens, mortgages, and business certificates for compliance with pertinent statutory requirements.
• Supervise the recording, indexing, and filing of documents.
• Examine payment claims of vendors for accuracy.
• Check contract claims relating to road construction, sewers and buildings.
• Maintain attendance, personnel, and payroll records.
• Make out work sheets.
• Post assignments.
• Prepare requisitions.
• Receive and distribute supplies.
• Keep perpetual inventory and consumption records.
• Compose routine letters or type from rough copy, reports, letters, statements, tabulations, vouchers and legal documents.
• May supervise a small number of clerical personnel engaged in routine clerical duties.
• Triage student traffic (walk-ins, calls, emails) in Academic Schools.
• Assist with student outreach via phone and email.
• Provide faculty support, with direction from Chair, including faculty course assignments, syllabi collection, filing of end of semester data collection.
• Utilize appropriate methods for interacting effectively and professionally with persons of all ages and from diverse cultural, socioeconomic, educational, racial and ethnic backgrounds, sexual orientations, lifestyles and physical abilities.

Benefits

• New York State Local Retirement System (pension)
• Excellent health, dental, and vision insurance plans
• Onondaga Community College participates in the Public Service Loan Forgiveness program for eligible borrowers.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree