Typist Clerk I

City of Carson • Carson, CA

1d • Onsite

About The Position

The City of Carson is now accepting applications for the position of Typist Clerk I. This recruitment is open internally to active full-time and part-time City of Carson employees. A typing certificate of 40 net words per minute obtained within the last 12 months is required at the time of application. The Department of Public Works is seeking a Typist Clerk I who can bring accuracy, efficiency, and professionalism to our administrative team. The ideal candidate will serve as the hub of information for our daily operations—answering and routing calls from residents, business owners, and other stakeholders. You will be responsible for maintaining accurate records and ensuring information flows seamlessly between divisions. Your work will directly support the essential services that keep our community running safely and efficiently. Under direct supervision, performs a variety of clerical work including, but not limited to, data entry, word processing, typing, filing, and maintenance of a variety of materials and records; may perform receptionist duties. The Typist Clerk I is the first experienced (intermediate) level class in the Clerical Job Series. Incumbents typically have appropriate training with job-related experience. Incumbents perform a variety of intermediate level clerical work. The Typist Clerk II performs advanced level clerical duties and performs with independence and full responsibility. As experience increases, the Typist Clerk I performs with increasing independence and proficiency necessary to perform as a Typist Clerk II. Incumbents in this classification must complete one year working in this classification, must meet the minimum qualifications of Typist Clerk II and must meet Job Series guidelines to promote to Typist Clerk II.

Requirements

• High school diploma or GED
• One and a half (1 ½) years of current full-time paid experience performing general clerical work, one (1) year of which must have been at the Office Clerk level or equivalent.
• Typing certificate of 40 net words per minute obtained within the last 12 months
• Knowledge of modern office procedures, methods, and equipment.
• Knowledge of record-keeping and filing techniques.
• Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary.
• Knowledge of telephone techniques and etiquette.
• Knowledge of interpersonal skills using tact, patience and courtesy.
• Knowledge of proofreading techniques.
• Knowledge of customer service principles.
• Ability to type 40 net words per minute from clear copy.
• Ability to proofread own work.
• Ability to perform clerical work with speed and accuracy.
• Ability to operate standard office machines, including but not limited to, computer and related software, typewriters, calculators, and copiers.
• Ability to learn the division's functions, programs, and operations.
• Ability to establish and maintain effective working relationships with others.
• Ability to add, subtract, multiply and divide quickly and accurately.
• Ability to understand and follow oral and written instructions.
• Ability to effectively communicate orally and in writing.
• Ability to organize and complete work according to priority.

Nice To Haves

• Experience and/or education may be substituted on a year for year basis.

Responsibilities

• Prepares and types a variety of general office correspondence, memoranda, reports, forms, lists, notices, contracts, and other materials from clear copy, handwritten rough drafts, and/or oral instruction; proofreads own work.
• Inputs information into the city's databases including, but not limited to CARES, and RECWARE.
• Establishes and maintains files of correspondence, forms, reports, records, and other materials.
• May process routine forms including, but not limited to, requisitions, receiving reports, invoices, and notices.
• Checks and codes forms; records routine data; performs arithmetic computations.
• Responds to requests for information from the general public; answers routine questions; refers calls or visitors to appropriate personnel and/or location.
• Assists with timekeeping duties such as inputting payroll and maintaining attendance logs.
• Receives, sorts, and distributes incoming mail; prepares materials for mailing, which may include large and bulk mailings.
• Operates standard office machines including computer and related software.
• Learns the division's functions, programs, operations, and procedures.
• Makes photocopies, faxes, and files documents.
• May monitor and restock office supplies and materials.
• May assist in the preparation or setting up of meetings, training, or related activities.
• Performs related duties as required.

Benefits

• Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis.
• The City of Carson is an Equal Opportunity Employer, dedicated to fostering a diverse and inclusive workplace.
• The City of Carson intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED